Administrative Assistant

THOR Solutions, LLC is actively seeking a mid-level Administrative Assistant to perform a variety of administrative and programmatic support tasking for a program at the Naval Undersea Warfare Center, Division Newport. An ideal candidate will possess prior experience providing relevant administrative and program support functions in a US Navy/DoD environment with the ability to secure and keep a secret clearance.

Typical Responsibilities:

• Provide general office administration support.
• Prepare and maintain various forms of documentation (correspondence, spreadsheets, presentations, reports) using Microsoft Office products (Word, Excel, PowerPoint).
• Perform data entry and data management within multiple customer databases.
• Provide timekeeping support.
• Support Defense Travel System (DTS) actions.
• Provide scheduling and calendar management.
• Provide logistical support for meetings and special events, including scheduling, setup, and taking/distributing minutes and notes.
• Support financial actions by extracting data, generating and formatting reports, and supporting other actions in the Navy Enterprise Resource Planning (Navy ERP) system.
• Collect, analyze and display data as required for various internal and external data calls.

Location: Full time onsite at NUWC Division Newport in Newport/Middletown, RI.

Typical Physical Activity: Desk/computer work in an office environment. May involve: repetitive motion.
 

Existing SECRET Security Clearance Required: This position requires an existing active or interim Secret security clearance prior to hire. Only U.S. citizens are eligible for a security clearance; therefore, only current U.S. citizens will be considered for this position.

• A candidate with especially strong, relevant experience but no current clearance may be considered, but a new clearance must be obtained prior to hire

Required Knowledge, Skills, and Abilities: 

• High school diploma/GED equivalent.
• At least three (3) years, and preferably at least five (5) years, of recent, relevant professional experience providing diverse administrative, clerical, or programmatic support services in a US Navy/DoD environment.
• Intermediate or advanced proficiency and experience with common productivity software, including the Microsoft Office suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat.
•  Excellent organizational, communication, and time management skills. 
•  Ability to multi-task, self-prioritize workload, and ensure successful adherence to schedules and deadlines.
•  Comfortable working with all levels of the customer organization, from entry-level to executive, and interacting with Federal civilian, active-duty military, and/or contractor personnel.

Additional Preferred Knowledge, Skills, and Abilities: 

• A higher degree (Associate’s or Bachelor’s) or a relevant vocational or military certification is preferred, and may partially fulfill experience requirements.
• Prior experience working with the Defense Travel System (DTS) and/or Navy Enterprise Resource Planning (Navy ERP) is preferred.

Benefit Offerings: Along with competitive pay, THOR offers a comprehensive benefits package including:

• Paid Time Off (accrued)
• Paid Holidays
• 401(k) with employer match and traditional/Roth options
• Medical Insurance (3 plan options) + TRICARE Supplemental Coverage
• Dental Insurance (2 plan options)
• Vision Insurance Plan
• Healthcare and Dependent Care Flexible Spending Accounts
• Commuter/Transit Benefits
• Basic Life/AD&D, Short-Term and Long-Term Disability Insurance
• Supplemental Life Insurance
• Pet Benefits
• Legal Resources
• ID Theft Benefits
• Employee Assistant Plan and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement Program
• Employee Referral Program

Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.

Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran’s Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, Department of Homeland Security, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support