Finance Associate FTA, G6 (Local Post for nationals of Tunisia)

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Tunisia, UN Women advances gender equality through governance, women’s economic empowerment, and the elimination of gender-based violence, working with government, parliament, and civil society to integrate gender across policies, laws, and participation. Since 2011, it has supported equality in the Constitution, parity in electoral laws, gender-responsive budgeting, paternity leave, and positive masculinities. 

In Libya, UN Women promotes women’s participation in peacebuilding, political processes, and economic recovery, ensuring gender is mainstreamed in humanitarian and development efforts. Both programmes align with the United Nations Sustainable Development Cooperation Framework and UN Women’s Strategic Notes.

Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of the Operations Manager, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Cluster Office, ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Finance Associate works in close collaboration with the Operations Team in the Cluster Office as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery.

Key Functions and Accountabilities

Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:

• Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls; 
• Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities; 
• Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions; 
• Draft reports on financial status, procedures, exchange rates, costs and expenditures; 
• Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Country Office (CO) programme work plans, budgets, proposals on implementation arrangements and execution modalities; 
• Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required;
• Provide advice and recommend solutions to a wide range of financial issues; 
• Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources; 
• Implement cost saving and reduction strategies; 
• Follow-up on audit recommendations to monitor implementation of corrective actions.

Prepare and administer Tunisia & Libya Cluster office budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:

• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the CO; 
• Track the appropriate and timely use of financial resources;   
• Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations under the supervision of Operations Manager
• Create projects in Quantum prepare budget revisions, revise project awards and status; and determine unutilized funds; 
• Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status; 
• Maintain internal expenditure control system;  
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues; 
• Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions; 
• Manage petty cash fund.

Provide finance support to the Programme and Operations team:

• Review accounts recei