Video Production Coordinator

Company Description

Do you want to develop your career and make an impact in the fast-growth, fast-moving B2B technology space?

At Informa TechTarget, you’ll collaborate and grow alongside some of the industry’s most respected experts. You’ll work with leading brands and be exposed to world-shaping innovations. You’ll apply your energy and intellect to helping clients be faster to market and faster to revenue.

We’re a vibrant community of world-class practitioners – over 2000 colleagues strong – with offices in 19 locations around the world. We’re traded on Nasdaq and also part of Informa PLC, a global leader in business-to-business events, digital services, and academic research in the FTSE 100.

About Informa TechTarget Informa TechTarget (Nasdaq: TTGT) informs, influences and connects the world’s technology buyers and sellers, to accelerate growth from R&D to ROI.

With an unparalleled reach of over 220 highly targeted technology-specific websites and more than 50 million permissioned first-party audience members, Informa TechTarget has a unique understanding of and insight into technology markets.

Underpinned by those audiences and their data, we offer expert-led, data-driven, and digitally enabled services that deliver significant impact and measurable outcomes to our clients. We provide our customers with: 

• Trusted information that shapes the industry and informs investment 
• Intelligence and advice that guides and influences strategy 
• Advertising that grows reputation and establishes thought leadership 
• Custom content that engages and prompts action 

Intent and demand generation that more precisely targets and converts Our organization is committed to sustainability, diversity, wellbeing, and ethical working practices. Visit informatechtarget.com and follow us on LinkedIn.

For more information, visit informatechtarget.com and follow us on LinkedIn

Job Description

We're looking for a super-organized, proactive, and detail-loving Video Production Coordinator to join our fast-paced and collaborative Studios team. If you thrive on juggling multiple projects, enjoy working with creative teams and clients, and have a knack for keeping everything running smoothly behind the scenes — this role is for you.

You'll play a key part in making sure our video productions go off without a hitch, from the first conversation through to final delivery. That means working closely with clients, coordinating with our amazing freelance talent, and ensuring timelines, travel, footage, and finances are all under control.

What you'll be doing:

Client Communication

• Act as a go-to for clients throughout the production process.

• Make sure their vision, needs, and feedback are clearly understood and shared with the team.

Post-Production & Graphics Coordination

• Book and manage freelance editors and motion designers.

• Keep post-production timelines tight and deliverables on track.

Project Intake & Handover

• Gather all the essentials when new projects come in.

• Make sure everyone involved has what they need from day one.

Call Sheets & Crew Booking

• Create and distribute clear, detailed call sheets.

• Book the right crew for each project and handle any travel logistics.

Footage Management

• Keep footage safe, backed up, and organized for easy access.

• Help set up projects and prep assets for editors.

Admin & Logistics

• Process invoices and purchase orders.

• Arrange Certificates of Insurance when needed.

• Stay on top of expenses, quotes, and subscriptions.

Location & Crew Research

• Scout and research shoot locations that match creative needs.

• Source new talent (from editors to animators) to keep our freelance pool fresh.

Virtual Production Support

• Coordinate tech rehearsals for virtual shoots.

• Jump in on internal quick-turn edits or assist when overflow hits.

Project Tracking

• Use our project management tools to help keep everything visible and on schedule.

This role is ideal for someone who thrives in a creative environment, loves wearing many hats, and enjoys seeing projects through from concept to completion. If that sounds like you, we’d love to chat.

Qualifications

• Bachelor's degree in Film/Video Production, Media Studies, Communications, a related field or relevant industry experience.  
• Expe