Project Coordinator, Primary Care

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

 

The American Heart Association has an excellent opportunity for a Project Coordinator supporting our National Center office that is located in Dallas, TX. This role can be home based.

 

This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on June 30, 2028, with the possibility of extension.

 

The Project Coordinator is responsible for providing administrative, general operations, and special project support for the Primary Care Initiatives team in the Emerging Strategies department. This position will include support of internal processes such as contract management, invoicing and basic financial processes, meeting and event coordination and logistics support, meeting scheduling and calendar management, meeting notes and regular communication to internal and external stakeholders. This position will report to the VP, Primary Care Initiatives.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Provides administrative and operations support for the primary care initiatives team
• Provides coworkers and other stakeholders with excellent customer service, responding to requests in a timely manner and adhering to deadlines as appropriate.
• Facilitates contract and other account services requests, prepare contracts, and ensure completion and close-out of open internal service requests. Processes contracts and invoices as needed.
• Supports meeting and event planning and logistics
• Maintains project management spaces for key projects and supports project management processes
• Develops and maintains accurate documents  (e.g., committee rosters, project plans, meeting notes etc.)
• Leads special projects as requested (e.g., literature reviews, landscape analysis etc.)
• Utilize vendor and/or the American Heart Association systems (e.g. E1, Optimus, Teams etc.) efficiently and competently to complete duties/projects.
• Develops and maintains documentation on key administrative processes

Qualifications

• High School Diploma or Equivalent required.
• 2 to 5 years of experience in project coordination or related field. 
• Proficiency in basic contract processes.
• Ability to prepare clear and professional written and presentation communications in English.
• Excellence in customer service.

Compensation & Benefits

The expected pay range will be $45,000.00 to $55,000.00 Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.  The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed