Accounting Coordinator

Job Posting Title:

Accounting Coordinator

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Hiring Department:

Lady Bird Johnson Wildflower Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

30

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jul 15, 2024

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Position Duration:

Expected to Continue

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Location:

JOHNSON WILDFLOWER CENTER

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Job Details:

General Notes 

The University of Texas at Austin Lady Bird Johnson Wildflower Center is committed to inspiring the conservation of native plants through its public botanic garden and its education, research and outreach programs. Founded by Lady Bird Johnson and Helen Hayes in 1982, the Wildflower Center is the state botanic garden, a community gem, and a national leader in the field of native plant education, sustainable landscapes, land restoration and research. It is home to the largest living collection of Texas native plants in the state, welcomes 240,000 visitors annually, has 16,000 members and reaches more than 2 million people through its website. The Center is focused on improving landscapes, promoting biodiversity, and connecting people with our environment.  

 

The Wildflower Center believes that the “environment is where we all meet,” as Lady Bird Johnson once wisely said. We are a community of people that care for each other, our land and our broader community.   

 

Benefits-eligible Wildflower Center staff members enjoy the robust health, time off and leave, and retirement benefits of The University of Texas at Austin employees. Wildflower Center staff get free parking, a free annual membership, discounts on Center classes and purchases made at the Gift Shop and Gallery and the Wildflower Café, and access to featured events. An inspiring and beautiful work environment with outstanding coworkers awaits you.  

 

Purpose  

The Accounting Coordinator is a key member of the Accounting Team. The ideal candidate will be responsible for accounts payable, receivable, and other accounting administrative tasks in compliance with UT’s accounting policies and procedures. 

 

Responsibilities 

• Assist with various accounting tasks including ProCard, travel and conference card statements. Verify and process fuel cards for Wildflower vehicles. Manage eShip Global reconciliation. Verify and enter invoices into accounting system and image appropriate documentation for processing in accordance with UT’s accounting policies and procedures.

• Accounts payable: review invoices and statements to ensure that all information is accurate. Verify accurate account and DEFINE codes with the director/project manager to ensure correct payment processing. Ensure vendor checks and payments are sent accurately and timely, and vouchers are submitted and final approved in a timely manner.

• Accounts receivable: enter data into accounting database timely and accurately. Assist with the preparation of customer invoices, using Box folders and IRS (Image Retrieval System) to image documents. Prepare daily, weekly, and monthly deposits according to disbursement and deposit schedules.

• Responsible for applying technical bookkeeping and accounting best practices and controls of variety of financial transactions. Assist Wildflower staff with fiscal processes ensuring compliance with UT Policies.

• Maintain knowledge of Blackbaud’s Altru for various team back-up support. This includes creating Altru’s calendar meeting room reservations, running queries, and researching financial transactions as requested. Assist and manage users in Amazon Business Prime accounts for Wildflower Center. Use DocuSign to assist Wildflower staff with OOEF (Official Occasional Expense Form). Assist managers and directors in ensuring that special projects and tasks are completed.

• Other duties as assigned. 

  

Required Qualifications  

• Diploma (High School) or GED 

• Some College (Accounting or Bookk