Project Operations Coordinator

Job DetailsJob Location: Catalyst Construction LLC - Houston, TX 77002Position Type: Full TimePROJECT OPERATIONS COORDINATOR

JOB DESCRIPTION

Reports to:  

The purpose of this job description is to communicate the responsibilities and duties associated with the position of PROJECT OPERATIONS COORDINATOR. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed. Every Catalyst employee is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. Our company emphasizes a TEAM APPROACH which focuses on a spirit of cooperation, common purpose, and culture of superior customer service. Working together as a team encourages superior performance through open communication and decision empowerment. It is imperative that you review these duties, skills, and physical requirements closely and that you understand that, by signing the Job Description Acknowledgement, you are verifying that you can perform all the duties, have the skills, and possess the physical abilities that are necessary to perform the job as described.

JOB SUMMARY

The Project Operations Coordinator supports multi-family construction and HVAC projects by managing the purchasing and delivery of materials, equipment, and services required to meet project schedules and budgets. This role works closely with project management, field operations, vendors, and accounting to ensure timely procurement, cost control, and compliance with project specifications. The Procurement Coordinator plays a critical role in maintaining supply chain efficiency and supporting successful project execution.

WAGE/HOUR STATUS

Exempt (ineligible for overtime)

DUTIES AND RESPONSIBILITIES 

Coordinate procurement activities for multi-family construction and HVAC projects, including materials, equipment, and subcontracted services.
Issue purchase orders in accordance with project schedules, budgets, and company policies.
Source, evaluate, and maintain relationships with vendors, suppliers, and manufacturers to ensure competitive pricing and reliable delivery.
Track material lead times, deliveries, and back orders to support project timelines and minimize delays.
Collaborate with project managers, superintendents, estimators, and field teams to align procurement needs with construction schedules.
Review submittals, material specifications, and contract requirements to ensure compliance prior to purchasing.
Monitor inventory levels and coordinate staging, storage, and site deliveries.
Resolve purchasing discrepancies, damaged goods, shortages, and invoice issues in coordination with accounting and vendors.
Maintain accurate procurement records, including purchase orders, contracts, pricing agreements, and delivery documentation.
Support cost control efforts by identifying savings opportunities, alternate materials, and supplier efficiencies.
Ensure compliance with safety standards, company policies, and applicable building codes related to purchased materials and equipment.
Perform any additional duties assigned by the Sales Director or VP of Construction.
Promotes the Catalyst culture of the company.
Become familiar with the company’s strategic goals each year, striving to accomplish the goals.
QualificationsQUALIFICATIONS

Position requires:

2–5 years of procurement, purchasing, or supply chain experience in construction, HVAC, or related trades.
Strong understanding of construction materials, HVAC systems, equipment, and project workflows.
Experience working in a multi-project, deadline-driven environment.
Proficiency in procurement software, ERP systems, and Microsoft Office (Excel, Word, Outlook).
Excellent organizational, time-management, and follow-up skills.
Strong communication and negotiation abilities with vendors and internal teams.
Ability to read and interpret construction drawings, specifications, and schedules.
Detail-oriented with strong problem-solving and decision-making skills.

Computer Skills:             Word processing software, spreadsheet software, Internet, email software, and on-          site rental system software.

Office Equipment:           Basic computer knowledge and knowledge of basic office software and office equipment.

Work Hours:                      Minimum of 40 hours per week. evenings, nights and weekends must be available for staffing needs and emergencies.

EDUCATION AND TRAINING

Associate or bachelor’s degree in construction management, Supply Chain Management, Business, or a related field preferred.
Equivalent work experience in construction or HVAC procurement may substitute for formal education.
Training in procurement systems, contract administration, or inventory management is a plus.
Knowledge of OSHA standards and construction safety practices preferred.

PHYSICAL REQUIREMENTS

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