Contracts Administrator (Hybrid)

Date Posted:

2025-03-26

Country:

United States of America

Location:

PW100: East Hartford 400 Main Street, East Hartford, CT, 06118 USA

Position Role Type:

Hybrid

Pratt & Whitney is working to once again transform the future of flight—designing, building and servicing engines unlike any the world has ever seen. And because transformation begins from within, we’re seeking the people to drive it. So, calling all curious. 

Come ready to explore and you’ll find a place where your talent takes flight—beyond the borders of title, a country or your comfort zone. Bring your passion and commitment and we’ll welcome you into a tight-knit team that takes our mission personally. Channel your drive to make a difference into shaping an organization and an industry that’s evolving fast to the future.

At Pratt & Whitney, the difference you make is on display every day. Just look up. Are you ready to go beyond?

We have an exciting Hybrid opportunity for a highly motivated and experienced Contracts Administrator to join the Commercial Engines Contracts Management Organization (CECMO) in East Hartford, Connecticut!  

What You Will Do:

As a Contracts Administrator, you will be responsible for providing administrative support to CECMO, including drafting and management of proposal and contract documents for Commercial Engines & Aftermarket Services sales offerings.

What YOU will do in this role:

Administrative Support -

• Maintain and create appropriate records and filing systems, adhering to Pratt & Whitney policy and CECMO guidelines.
• Leverage Microsoft Dynamics 365 for contract management by using its customer relationship management applications to generate reports, and maintain, update and continuously improve the CECMO contracts database.
• Generate a variety of reports, including aggregating for Accounting and Finance, CECMO’s spreadsheet-based work in progress contracts master list and newly executed contracts list.
• Develop and implement standard work and tools to achieve CECMO objectives.
• Manage shared folders, outlook distributions, and access to CECMO’s databases.
• Document comparison for contract execution; request required internal approvals to apply electronic signatures to contracts.
• Process invoices upon request.
• Back up support on onboarding and offboarding of all new employees and contractors.
• Back up support to the team when submitting expense claims though our SAP Concur expense management tool.
• Drive compliance with department policies and procedures related to document preparation and approval and communication of department and Pratt & Whitney business objectives.
• Contribute to team growth through active participation in improvement initiatives.

Contracts Support -

• Format, proofread and troubleshoot a variety of documents, including contracts, proposals and master text.
• Liaise with various parts of the business including Sales, Finance, Programs and Warranty.
• Develop drafting and customer interaction skills, improve negotiation abilities, and gain international business experience.
• From time to time the successful candidate may be required by CECMO to perform other tasks and/or learn new skills which are not included in the above responsibilities, but are within their capabilities and, where necessary, training will be given.

*NOTE: The tasks are schedule driven and require occasional non-core hours and/or travel.

Skills You Must Have:

• Experience using Microsoft Dynamics 365 CRM applications.
• Excellent computer literacy (Microsoft 365, SharePoint, Zoom for Government.
• Highly organized and efficient.
• Willingness and ability to learn quickly new skills and working practices.
• Experience working with policies and procedures in a compliance driven environment.

Qualifications You Must Have:

• Bachelor's degree and 5+ years of combined administrative assistance and contracts management, or in a position with a focus on contract drafting and negotiating; OR an Advanced degree and 3+ years of combined administrative assistance and contract management, or in a position with a focus on contract drafting and negotiating.
• Must be a U.S. Citizen - this position may require access to systems/tools that are restricted to individuals who possess US citizenship.

Qualifications We Prefer:

• Document drafting and negotiation skills, management skills, an understanding of aerospace business and legal issues.
• Familiarity with ACE/CORE process improvement tools.
• Good business judgment and project manageme