Temporary Talent Acquisition Recruiter

Job Summary:  

The overall purpose of this position is to ensure the administrative business of the Human Resources Talent Acquisition & Management (TAM) department is completed in an accurate, complete, timely, and audit-ready manner.  The incumbent must be customer focused and able to work in a highly confidential environment that requires the highest degree of personal integrity and business ethics. The Talent Acquisition Administrator is responsible for compliance, coordination, and efficiencies of many HR processes including the creation and maintenance of our digitized personnel files and HR reports.

This individual will have administrative oversight of the statistical and operational data of TAM.  In so doing, they will create, calculate, edit, proofread, and maintain a variety of data, including but not limited to employee demographic data (names, addresses, costs centers, departments, dates of hire, etc.), vendor and contractual information for recruiting.  The primary sources of information for this data are the contractual database, the Taleo ATS and Transitions, and the Fusion HCM system, as well as contractual documents and other collateral materials.

As a service function, TAM typically will purchase a block of service and then chargeback to a specific department an individual chargeback cost.  This individual will perform chargeback transactions related to recruitment advertising, immigration invoices, etc.  Monthly metrics of chargebacks are available from the recruitment tracking sheet and individual functional unit managers.  Additionally, the incumbent will provide administrative and clerical support on an as needed basis for TAM.

This position reports to the Manager, Recruitment.  Most of the work performed will be under limited supervision and generally accompanied by a schedule, timeline or set of instructions.  The Manager, Recruitment will also help the incumbent in establishing priorities. 

Specific responsibilities include but are not limited to:

• Timely coordinates interviews with job applicants and the Hiring Manager’s designated department assistant and follows up on all logistics with job applicants, hiring managers, recruiters, and appropriate supporting staff
• Will act as the Recruiter Administrator for all filled job requisitions for the Director, Workforce Planning and Manager, Recruitment
• Supports recruiters with the full cycle employment background investigation process which includes following up with the vendor to ensure timely responses are obtained, and following up with candidates to revise or correct information for resolution
• Facilitates transmittal of TNC’s (Tentative Non-Confirmations) which may arise for any new hires and will work with these employees instructing them on the process to conform with the E-Verify instruction; Notifies the Manager, Recruitment of any TNC’s which are not resolved and require additional action 
• Creates and processes routine correspondence in support of the new hire on boarding process including but not limited to various communications to the new hire, eVerify,  hiring manager, recruiter updates, and communication to other key stakeholders as required
• Gathers information, compiles, and documents data, and provides process and data analysis for the Manager, Recruitment via Taleo ATS reporting.
• Prepares and remits correspondence to a variety of recipients, including current and former employees, government agencies, and legal counsel
• Enters a variety of data, including but not limited to PCN’s (Personnel Change Notifications) spreadsheets, recruitment reports, employee demographic data in Fusion HCM, etc.
• Files and maintains records, advising HR staff of updates as required
• Work effectively with HR colleagues, IEEE hiring managers, and representatives of employment and temporary staff agencies
• Manage the recruitment life cycle process for temporary positions as needed
• Process Employee Referral bonus checks by creati