Resource Center Assistant Manager

Description

About Denver Botanic Gardens: Green inside and out, Denver Botanic Gardens was founded in 1951 and is considered one of the top botanical gardens in the United States and a pioneer in water conservation. Accredited by the American Alliance of Museums, The Gardens has a robust living plant collection, natural history collection and art collection along with temporary art exhibitions. The Gardens is a dynamic, 24-acre urban oasis in the heart of the city, offering unforgettable opportunities to flourish with unique garden experiences for the whole family – as well as world-class exhibitions, education, and plant conservation research programs. 

For more information, visit us online at www.botanicgardens.org.

Along with the mission of bringing plants to people, our Core Values are a fundamental driver of the Gardens culture. They are:

Sustainability. We are devoted to an institutional, environmental and human sustainability.

Diversity. We champion inclusion, diversity, equity and accessibility for all we encounter, and also support programmatic, ecological and plant diversity.

Relevance. We make connections with all people using a lens of inclusion, equity and responsiveness.

Transformation. We believe ever-evolving public gardens change the world and lead to positive transformation of human spirit and knowledge. 

Denver Botanic Gardens is currently seeking a Full Time Resource Center Assistant Manager in our Membership Department! Read below to see if the requirements might be a good fit for you:

Position Summary

This position supervises and leads the Denver Botanic Gardens Resource Center. The Resource Center Assistant Manager collaborates closely with other department managers to support staff training, development, and leadership initiatives.

This role establishes, innovates, and maintains effective call center strategies to ensure efficient, high-quality, and welcoming communication with members and visitors. The position also develops Resource Center goals and action plans, analyzes call data, and prepares reports for presentation in meetings and other relevant settings.

Additionally, this position is responsible for daily supervisory duties within the Resource Center, ensuring smooth operations and a high standard of service.

Requirements

General Duties and Responsibilities

• Leads and supervises the daily activities of the Resource Center team in collaboration with the other managers, providing guidance, support, and performance feedback to maintain operational excellence.
• Establishes and maintains successful strategies that lead to effective, efficient and friendly communication within the Resource Center with all Denver Botanic Gardens customers.
• Delegates and ensures that all voicemails and emails received by the Resource Center are responded to within established guidelines. 
• Logs into Resource Center phone queue daily to assist as needed. 
• Ensures representatives are meeting expectations of providing accurate information to callers, maintain status in queue, and follow-up as needed.
• Completes Resource Center quality control duties including, but not limited to bounce-back emails, pending sales and training follow-up within established guidelines.
• Facilitates break coverage for staff working in responsible area.
• Creates and runs required reports using Ticketure and Amazon Web Service. 
• Establishes and maintains accurate data reporting as it relates to the operation of the Resource Center. 
• Shares key reporting information with management. 
• Reports and analyze call data with focus on improving staff training and performance to better support Denver Botanic Gardens customers.
• Identifies and leads initiatives to improve visitor experiences in the Resource Center.
• Coaches staff through complex customer service challenges, equipping them with the tools, strategies, and confidence to resolve issues effectively, while serving as a point of contact for escalations.
• Works closely with departments to define policies and procedures that support Denver Botanic Gardens programs and events.
• Works closely with the Visitor Services team to improve sales and retention and deliver valuable benefits.
• Reviews yearly calendar with Membership and Visitor Services Training and Scheduling Manager to ensure staffing and training needs are met.
• Creates a daily Teams chat for ease of communication between staff members working in the established area. Updating the team as relevant i