STAFF ASSISTANT - 64029100

Requisition No: 844728 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64029100

 Pay Plan: Career Service

Position Number: 64029100 

Salary:  $1,475.00 biweekly 

Posting Closing Date: 01/20/2025 

Total Compensation Estimator Tool

Thank you for your interest in career opportunities with the Florida Department of Health in Pinellas County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

 

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pinellas County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision To be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

 

Your Specific Responsibilities:

Your Specific Responsibilities: This position serves as a Staff Assistant to the Director of Maternal and Child Health providing high-level administrative support in a confidential capacity. Acts as a liaison for the Division supporting the Healthy Families, Healthy Start, WIC & Nutrition and Nurse Family Partnership Programs. Duties of the position include:

• Communicates within the agency with management and their staff and outside the agency with governmental and private agencies and their staff. 
• Travels to Community Partners within Pinellas County and represents Maternal & Child Health program at community events and conducts outreach activities for the programs.
• Maintains schedule/calendar of the Maternal Child Health Director.
• Organizes and schedules meetings, trainings, and interviews as needed. Prepares agenda items and informs attendees and guests of meeting time and location. Prepares minutes of assigned meetings in a timely and accurate manner.
• Prepares and reviews letters, memos, reports, and other correspondence.
• Maintains procedures and forms for Division.
• Receives incoming mail for Division and distributes for action and resolution.
• Receives incoming calls for division and independently responds to inquiries and issues including client complaints, and promptly refers to qualified individuals for action and resolution.
• Updates division web pages, contact information, staff emergency contact information, position descriptions, and CAPs.
• Maintains an effective, up-to-date record retention/filing system.
• Prepares and places purchase requests and P-Card orders and processes invoices for payment.
• Prepares travel for supervisor and assigned staff including coordinating travel arrangements and preparing authorizations to travel and reimbursement requests.
• Assists the Director by facilitating the approval and tracking of invoices, agreements and contracts.
• Prepares purchase requests and tracks budget expenditures from assigned budgets.
• Provides backup administrative support to Maternal & Child Health Programs as needed.
• Performs other related duties as assigned including emergency duty.

 

Knowledge, skills and abilities, including utilization of equipment, required for the position:

 

Required Knowledge, Skills, and Abilities:

• Ability to use independent judgment and decision-making.
• Ability to use critical thinking.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
<