Supervisor, Accounts Payable

Overview

Supervisor, Accounts Payable - Bothell, WA

 

FUJIFILM Sonosite, Inc. -- If you are looking for work that matters, you’ll find it at FUJIFILM Sonosite.  As the creator of point of care ultrasound, we dedicate every day to the innovation and development of imaging solutions that enable clinicians to provide improved healthcare in leading institutions, underserved populations and communities in crisis around the globe.  At FUJIFILM Sonosite, we are in the relentless pursuit of answers that allow our customers to be confident that they are making the best clinical decisions for any patient, anywhere, anytime.  Members of the FUJIFILM Sonosite team embody our company values: Go boldly, Stay curious, Passion fuels us, Respect each other, Own it and Act with integrity. Headquartered in Bothell, WA USA, FUJIFILM Sonosite is the proud recipient of numerous prestigious design awards and has in excess of 145 patents.  Our point of care ultrasound systems are sold in more than 100 countries.

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Summary:

 

The Supervisor, Accounts Payable is responsible for the timely and accurate processing of the company’s payments to vendors for products and services and to employees for expense report reimbursement.  The individual will supervise two personnel in the department and act as a resource for accounts payable activities at the company’s foreign subsidiaries.  The individual provides guidance, coordination and training to business and team members on accounts payable, expense reporting, accrual processing and is involved in projects to improve processes. 

 

Essential Job Functions:

• Coordinate, organize, schedule and monitor accounts payable team activities to ensure that vendor payments and employee expense reports are accurately processed, adhere to company policy, and are paid on a timely basis.
• Perform key accounts payable processing activities and back-up other AP personnel as needed.
• Implement reporting procedures and internal controls for the purpose of maintaining accurate records.
• Instruct accounts payable staff for the purpose of ensuring that proper accounting practices and procedures are followed.
• Maintain files and records for the purpose of providing an up-to-date reference and audit trail for tax and compliance.
• Monitor key process indicators and metrics of assigned business units and related financial activity for the purpose of ensuring that procedures are accurate and/or best practices are followed.
• Reconcile a variety of accounts and review reports for the purpose of ensuring accuracy.  Ensure reconciling items are addressed on a timely basis.
• Research and resolve discrepancies in transactions (e.g., purchase orders, vendors, invoices, etc.) for the purpose of ensuring accuracy and adherence to procedures.
• Validate coding for the purpose of ensuring the accuracy of data input into financial systems.
• Full supervisor responsibilities for 2 to 3 Accounts Payable personnel.  Write/conduct performance appraisals for the purpose of evaluating the work of the staff.
• Troubleshoot Oracle and Concur system issues and implement new system processes when necessary.
• Prepare monthly reports and provide analysis on Accounts Payable payments activity.
• Provide responsive customer service to internal clients and external vendors.
• Coordinate with purchasing and other key departments on vendor setup and maintenance.
• Manage year end 1099 and other reporting activities.
• Interpret, apply and explain rules, regulations, policy and procedures.  Proactively address issues and make suggestions for quality improvements
• Establish and maintain cooperative working relationships with key personnel and departments contacted in the course of work activities.
• Other duties as assigned.

Knowledge and Experience:

• Accounting degree or demonstrated knowledge of accounting through work experience.
• 4 – 6 years of supervisor experience in Accounts Payable with team of 2 or more.
• Large ERP system (SAP, Oracle, JD Edwards) experience required.  Oracle ERP system experience in a manufacturing environment preferred.
• Experience with Concur expense report processing system (or similar web-based service) preferred.
• Accounting degree or demonstrated knowledge of accounting through work experience.
• Demonstrated ability to work well under pressure and with deadlines.

Skills and Abilities:

• Ability to analyze information and use logic to address work related issues and problems.
• Display willingness to make decisions, exhibit sound judgment, supports and explains reasoning for dec