Administrative Assistant

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Administrative Assistant for the Trademark and Copyright Practice Group. Reporting to the Senior Manager of Trademark Portfolio Services, this position assists and supports our growing trademark portfolio management practice.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Washington, D.C. office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Key Responsibilities

• Maintains individual and event calendars.

• Schedules meetings, interviews, and coordinates all associated arrangements (i.e., conference rooms, invitations, food and beverages, etc.).

• Makes travel arrangements and schedules related activities.

• Responds to inquiries and resolves questions/problems surrounding administrative issues.

• Creates, edits and proofreads correspondence, memorandums, reports and other general communication.

• Arranges audio and video conferences (e.g., conference calls and meetings with multiple participants in multiple offices/time zones).

• Provides administrative support to various projects or departmental teams, as requested.

• Handle incoming paper mail.

• Assisting with reporting of formalities to clients.

• Continuously audit, update, and maintain administrative standard processes and iManage files.

• Reserve resources and manage enrollment and attendee communications for professional business and legal staff workshops and learning sessions.

Additional Responsibilities

• Develops and maintains a system for tracking matters that require future attention.

• Assists with development of and maintains databases and processes to manage efficiencies in department across all the Firm.

• Prioritizes tasks and ensures deadlines are met.

• Handles confidential information discreetly.

• Maintains cooperative working relationships within office and Firm departments and practice groups; fosters positive working environment.

• Responds to management, attorney, client, staff, and vendor inquiries.

• Other duties as assigned.

Experience/Qualifications

• Associate’s degree (A.A.) or equivalent from two-year college or technical school, and minimum 1-2 years of experience related experience; or equivalent combination of education and experience.

• Professional services, especially law firm, industry experience a plus.

• Demonstrated proficiency in Microsoft Excel, Outlook, Teams, and PowerPoint, as well as WebEx.

• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.

• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:

• Medical coverage, with a variety of plans

• Health care and dependent care reimbursement accounts

• Domestic partner coverage

• Parental leave

• Vacation and holiday leave

• Life and accident insurance

• Income protection, including sick leave, salary continuation, and long term disability.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

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For positions in Washington, D.C., the salary range for this position is: $53,200 - $85,150.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only