Corporate Events Planner

The Corporate Events Planner plays a key role in designing, managing, and executing a wide range of internal corporate events, with a strong focus on AEG's annual Corporate Summit which hosts approximately 300 attendees (and grows every year!). This role works cross-functionally with executive leadership, operations, communications, and external vendors to ensure every detail of the event lifecycle is managed with excellence. From strategy and logistics to on-site execution and post-event reporting, this role brings AEG's values and culture to life through impactful, memorable events.

 

• Annual Corporate Summit (Primary Event)
  • Own and manage end-to-end planning and execution of AEG's annual Corporate Summit, including venue sourcing, agenda planning, registration, vendor partnerships, logistics, travel coordination, and on-site event leadership
  • Partner with internal stakeholders to align event programming with company goals and culture
  • Manage event communications, materials, and production timelines
• Other Events & Meetings:
  • Plan and execute smaller in-person and virtual events throughout the year, including leadership meetings, department offsites, team celebrations, trainings, and executive gatherings
  • Ensure consistency in event brand, attendee experience, and communication standards across all events
  • Serve as a central resource and subject matter expert on all corporate event logistics
• Vendor & Budget Management:
  • Manage event vendors, contracts, timelines, and deliverables*Negotiate with vendors for best pricing and terms
  • Maintain and track event budgets, ensuring cost-effective solutions without compromising event quality
  • Provide post-event reports, attendee feedback summaries, and recommendations for improvement
• Cross-Functional & Cultural Collaboration:
  • Partner with Communications and People Operations teams to design events that reinforce AEG's culture and business priorities
  • Contribute to a fun, inclusive, and professional office environment through thoughtfully planned experiences

Qualifications

• 3-5 years of professional experience in corporate event planning, hospitality, or operations
• Proven experience planning and managing large-scale events (250+ attendees) with multiple stakeholders
• Extensive experience in event contract negotiations, including venues, hotels, and vendors
• Bachelor's degree in Event Management, Hospitality, Communications, Business, or related field preferred
• Strong organizational skills with attention to detail and ability to manage multiple events simultaneously
• Excellent written and verbal communication skills*High emotional intelligence, professionalism, and customer service mindset
• Ability to work independently and collaboratively in a fast-paced, ever-evolving environment
• Proficient in Microsoft Office Suite and event management tools/platforms