DOC Robinson EXECUTIVE SECRETARY III - Warden's Office

Position Title:  Executive Secretary III opt. 2 (Typing)

Agency :  Department of Corrections - Robinson Correctional Center
Closing Date/Time: 07/18/2024 11:59 p.m.
Salary:   Anticipated Starting Salary (Effective 7/1/24) $5,402 a month; Full Range $5,402 - $7,677 a month.  
Job Type:   Salaried 
County:   Crawford  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  39467 

 

Position Overview

Robinson Correctional Center is seeking an energetic, self-motivated Executive Secretary III to serve as a private and confidential secretary to the Warden.  The ideal candidate must maintain a high level of confidentiality, be detail oriented, be dependable, and have excellent communications skills.  If interested in this job opportunity, please apply according to the instructions listed on the job posting.  We invite all qualified applicants to apply.

Job Responsibilities

1. As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects.
2. Opens, reads, stamps and sorts all incoming mail to the Warden.
3. Provides information on institution programs, policies, procedures and administrative affairs.
4. As secretary, keyboards correspondence, memoranda, reports and other documents.
5. Maintains appointment calendar.
6. Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
2. Requires ability to keyboard accurately 55 words per minute.

Preferred Qualifications

1. Prefers at least two (2) years of experience working in a physical office setting.
2. Prefers at least one (1) year of experience working as a secretary for administrative staff.
3. Prefers at least three (3) years of experience compiling documentation to assemble and submit weekly, monthly, quarterly, and/or yearly reports.
4. Prefers at least two (2) years of work experience interacting with management, officials of government, private industry and/or the public.
5. Prefers at least two (2) years of work experience utilizing Microsoft Office Suite programs or similar computer programs.
6. Prefers at least two (2) years of work experience maintaining and managing information databases.
7. Prefers at least two (2) years of work experience in an office with access to confidential information.
8. Prefers at least two (2) years of work experience operating common office equipment and tools.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
4. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
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