Senior Accounting Specialist

Senior Accounting Specialist

Location:  Oklahoma City, OK      

Employment Status:  Full Time Regular

FLSA Classification:  Non-Exempt Hourly

Position Summary:

Potawatomi Federal Solutions (a federal government contractor) is seeking a qualified Senior Accounting Specialist who will support all accounting functions to include, but not limited to, accounts payable, billing, payroll and some month-end procedures.

Essential Duties & Responsibilities:

The following list describes the general range of duties required on a day-to-day basis, but does not reflect every duty that may be performed within this job:

•    Selects and applies established practices and techniques necessary to accomplish routine assignments; requests instructions for difficult or unusual assignments; requests supervisor guidance for handling unusual or non-recurring transactions.
•    Detects errors and researches causes of discrepancies; recommends corrective action, prepares corrective documents and obtains necessary approvals and signatures; submits corrections as necessary to the accounting department for action; assists supervisors in tracking causes of errors and discrepancies and implementing corrective action.
•    Accounts payable:  gathers vendor invoices; reviews invoices and statements, verifies accuracy of information, and resolves issues with vendors; matches invoices and statements with receipts to ensure that (a) staff members are complying with policies/practices regarding turning in receipts, and (b) purchases are approved and were actually made as invoiced; codes transactions with appropriate job and accounting codes; obtains supervisor review/approval; submits to accounts payable for processing.  Assist’s accounts payable with filing and weekly check disbursements.
•    Accounts receivable:  assists Billing Manager in preparing exercise billings; gathers exercise cost information and reports from Operations and Administrative staff and timekeeping system for inclusion in exercise invoices; submits draft invoices to Operations staff for review and approval; prepares final exercise invoices, including cover sheets, attachments and coding, and submits to customers for review and approval; submits customer-approved invoices to Wide Area Work Flow (WAWF); submits pending invoice/accounts receivable data to accounting department for inclusion in monthly financial reports.
•    Payroll:  coordinates with operations and scheduling staff to verify exercise contract hours; verifies that daily timesheets are accurate and approved by manager; researches payroll problems and suggests resolutions ([TBD] may be assigned some, all or none of these timekeeping duties, depending on project workflow and staffing levels); prepares and files payroll taxes; prepares necessary certified payroll reports
•    Filing:  following established practices and filing systems, ensures timely and accurate filing of accounts payable, accounts receivable, expense reporting, payroll, and other project accounting records; establishes additional filing systems as necessary to accommodate changing project requirements.
•    Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Required Education, Experience, and Skills (relevant experience may be substituted for any of the following)

•    High School diploma or GED equivalent
•    Above average capability with Microsoft Excel
•    Experience and familiarity with routine clerical methods, office practices and procedures as they relate to processing, recording and documenting accounting transactions

Preferred Requirements:

•    Bachelors degree in accounting or related business field
•    Knowledge and understanding of double-entry bookkeeping
•   Experience with accounting sof