Director of Administrative and Academic Services - Materials Science and Engineering - Penn Engineering

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Director of Administrative and Academic Services - Materials Science and Engineering - Penn Engineering

Job Profile Title

Director A, Academic Affairs

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/

The Director will manage and support the Materials Science and Engineering department in daily and long-term needs. Provide administrative support to department chair with scheduling of meetings, maintaining calendar, preparing correspondence and reconciling expenses. Assist department chair in management of department with regard to faculty and staff issues; overseeing academic issues and deadlines; department planning, space planning and renovations as needed; and acting as liaison for/with faculty, students, staff, other departments, school, university and external customers. Supervise administrative staff (2). Compile dossiers for faculty appointments, reappointments and promotions cases and lecturer appointments. Coordinate faculty recruiting process to include meetings with search chair and committees, planning and placement of advertisements online, in publications and department website. Coordinate candidate visits and processing of dossiers. Oversee postdoc population and TA assignments. Plan and manage all department events and reconcile expenses on Concur. Provide administrative support to faculty as needed. Manage facility maintenance requests and liaison with LRSM Building Administrator in maintaining MSE labs. Schedule faculty meetings, oversee ordering and maintaining of all supplies and equipment in offices.

Job Description

Job Responsibilities

• Provide administrative support to the department chair in management of department with re