Qualitative Research Participant Coordinator - Part-Time Temporary Position

Hanover Research – Research Participant Coordinator, Qualitative Research – Part-time Temporary Opportunity

Arlington, VA

Remote Opportunity

Hanover Research seeks a Part-Time Temporary Research Participant Coordinator (RPC) to support the Higher Education Qualitative Research team. The RPC contributes to applied qualitative research that supports colleges, universities, and higher education organizations across a wide range of strategic and operational topics. The RPC plays a foundational role in enabling high-quality qualitative insights by ensuring participant recruitment and logistics are executed accurately, efficiently, and professionally.

The Research Participant Coordinator will be responsible for coordinating participant recruitment and study logistics for in-depth interviews, focus groups, and other qualitative studies. The Research Participant Coordinator works closely with qualitative researchers, project leads, and (when applicable) external panel vendors to manage recruitment workflows, maintain accurate tracking systems, and proactively communicate with both internal stakeholders and external research participants. This position requires strong attention to detail, excellent written communication skills, and careful handling of participant information in alignment with data privacy best practices.

Responsibilities

Participant Outreach & Screening

• Review project goals and target audiences and support outreach strategies to reach suitable participants

• Build and manage participant/sample lists in line with project requirements

• Field screening instruments (within Calendly)

• Recruit participants via email and, when necessary, phone outreach

Participant Tracking, Data Hygiene & Documentation

• Maintain up-to-date, accurate systems to track participant status, eligibility, outreach status, and scheduling status

• Ensure clean, secure handling of participant data (including removing duplications, version control, and consent documentation)

Study Logistics & Internal Coordination

• Provide proactive recruitment and fielding updates to internal project team members

• Draft and proofread participant communications (outreach emails and participant questions)

• Monitor project status, troubleshooting recruitment challenges, and escalating risks early with appropriate context and recommended next steps

• Coordinate with external recruitment vendors as needed

• Use recruitment and scheduling tools to support smooth participant recruitment

Qualifications

• Highly organized with the ability to manage multiple projects simultaneously and prioritize effectively

• Excellent attention to detail and follow-through

• Ability to work independently with minimal supervision while remaining communicative and proactive

• Strong interpersonal skills and professionalism when interacting with research participants

• Strong written communication and proofreading skills

• Ability to anticipate needs, identify issues early, and propose practical solutions

• Comfort handling sensitive information with discretion and care

• Proficient in Microsoft Office, especially Excel

• Comfortable learning new systems and tools

• Familiarity with qualitative research processes or participant recruitment workflows is a plus

Education Requirements

Bachelor’s degree (or equivalent experience) preferred

Experience Requirement

0–3 years of relevant coordination/recruiting/scheduling experience a plus

Familiarity with higher education institutions and the higher education landscape a plus

Work Schedule & Availability (Temporary Role)

Expect to work up to 30 hours per week, with flexibility on specific hours worked based on project needs. Hours are flexible, with occasional time-bound needs. Kickoff calls occur 1–2 days per week, often between 10:00 AM and 2:00 PM ET; we aim to coordinate timing to support team availability.

Location

USA Remote

Office is located in Arlington, VA

#Remote #LI-Remote

Compensation

Hanover Research strives to create compensation and benefits programs that are competitive, equitable and fair. The compensation range for this opportunity at the company is $25.00-$35.00 per hour . Please note this compensation range is contingent on the candidate’s job-related knowledge, skills, and experience. 

How to Apply<