Staffing Secretary

Job Summary

Under supervision of the Staffing Coordinator and according to established policies and procedures, prepares and maintains staffing schedules for nursing units and updates hours worked daily for payroll purposes. Contacts necessary personnel to work in order to complete staffing plan and maintains related records.

Essential Functions

• Prepares master staffing schedules for nursing units assigned in order to ensure adequate resources to operate the unit.

• Updates daily staffing schedule by posting "call ins", reviewing current and planned patient census and doing what is possible to meet the staffing demand.

• Prepares daily staffing sheets, listing all personnel working on the individual units.

• Prepares payroll records daily for each nursing unit in order to ensure that all hours worked are recorded and enters information into the Payroll system through a computer terminal.

• Conducts bi-weekly audit of payroll period in order to monitor the accuracy of data input and to minimize payroll adjustments.

• Works with Unit and House Managers in order to review staffing levels and planned patient census ensuring that nurses are available to provide quality nursing care.

• Responds to questions from employees regarding their schedule, payroll questions, staffing policies, etc.

• Develops and maintains payroll and schedule statistics and related records, types, schedules, distributes and mails staffing sheets and distributes pay checks.

• Maintains time and attendance for the nursing units assigned and works with unit manager to prepare for discipline if needed.

• Meets with unit manager regularly to review payroll for assigned units to discuss variances or issues identified.

Qualifications

Required

• High School Diploma or equivalent

• 6 months of relevant experience Minimum six months’ clerical support experience in a hospital or medical office environment.

• Requires successful completion of six to twelve months on-the-job orientation to become familiar with hospital unit staffing plans, policies and payroll timekeeping requirements.

Preferred

• Previous unit secretary, scheduling or staffing experience.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Farmington Hills Hospital- 28050 Grand River Ave - Farmington Hills

Department Name

Nursing Resource Pool - Farmington Hills

Employment Type

Full time

Shift

Evening (United States of America)

Weekly Scheduled Hours

40

Hours of Work

3 p.m. to 11:30 p.m.

Days Worked

Monday to Friday

Weekend Frequency

N/A

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of