Director of Operations

The American Flood Coalition (AFC) is a nonpartisan group that drives transformational adaptation to higher seas, stronger storms, and more frequent flooding. AFC comprises more than 430 elected officials, local leaders, military groups, and businesses that work together to advance resilient and equitable flood solutions at the local, state, and federal level. As the only organization that focuses on flooding and sea level rise across all levels of government, AFC is uniquely positioned to transform how communities around the country adapt to flooding and sea level rise.

 

Position Summary
We are seeking a strategic and collaborative Operations Associate Director or Director to join our growing organization. Reporting to the Chief Operating Officer and working closely with the leadership team, this role will drive AFC's financial systems, oversee HR and hiring, ensure organizational compliance, and oversee the work of an operations team of 1-2 direct reports and external vendors. The Operations Associate Director or Director will play a crucial role in supporting the organization's mission by ensuring financial integrity, operational efficiency, and strategic resource allocation, as well as continuing to foster an exceptional workplace culture for all staff.
The position is a tremendous opportunity to make a real impact by shaping the financial and operational backbone of an organization that helps flood-affected communities adapt and thrive. Our ideal candidate is eager to advance their career in nonprofit management. On any given day, they are equally excited to work on financial reporting as they are to recruit and coach a team to make AFC an excellent place to work for all employees. The final title and scope of responsibilities for this role will be dependent on relevant skills and experience. AFC is committed to growth from within, and anyone hired at the Associate Director level will have the opportunity to grow within their role and then into Director-level position over time.

 

Responsibilities

Finance (40%)

• Drive AFC's financial systems, processes, and policies, serve as thought partner to team leads on resource allocation, and serve as the organizational point person for the annual audit
• Oversee the work of external financial vendors, who are responsible for the monthly- and year-end close, reconciliations, AR/AP, payroll, and other day-to-day financial operations.
• In collaboration with executive leadership, contribute to drafting the annual budget including personnel line items, review off-cycle budget requests, and monitor spending.
• Manage the financial aspects of grant applications and reporting, ensuring compliance with donor requirements and restrictions 

Human Resources (30%)

• Lead HR programs including oversight of recruitment and hiring, onboarding, performance management, coaching, and staff development.
• Hire an associate-level team member, overseeing their work in HR and operations, while providing guidance and support to ensure their growth and success in the role.

Operations (30%)

• In partnership with outside counsel, ensure compliance with all applicable laws and regulations related to finance, employment, and 501(c)3 and 501(c)4 operations, including regular disclosures and filings.
• Oversee IT systems and the work of AFC’s managed IT service provider to ensure that systems, policies, and procedures are effective and secure.
• Oversee AFC’s vendor contracts and communication.
• Lead risk management including review and maintenance of insurance policies and internal risk management systems.

 

Qualifications

For Director-level candidates:

• 9+ years experience in operations, human resources, and/or finance roles, a portion of which must be in a non-profit context, including 3+ years of people management experience.
• Deep experience with the financial side of grant management and with 501(c)3 and 501(c)4 compliance requirements.
• Experience contributing to organizational budgeting and audits.
• A track record of overseeing direct reports with multiple priorities and projects; creating structure and processes for others; and leveraging strong time management and organizational skills.

For Associate Director-level candidates: 

• 7+ years experience in operations or finance roles, a portion of which must be in a non-profit context, including 1+ year of people management experience.
• Familiarity with budget management for a team or organization.
• Strong project management experience, time management, and organizational skills.

For all candidates:

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