Office Services Assistant

Overview

Under the direction of the Supervisor of Administrative Services, the Office Services Assistant provides administrative and facilities support throughout the Planning Department. This individual is expected to maintain mail/copy room and process any outgoing mail and packages in accordance with postal and carrier regulations. A daily check-in with the direct supervisor for immediate needs or assignments and perform routine facility repairs and maintenance.

Responsibilities

GENERAL DUTIES AND RESPONSIBILITIES: The general duties and responsibilities of the position are included but are not limited to the information listed below.

• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies are at all Planning Department locations.
• Pick up, sort, and deliver mail, including interoffice mail/correspondence. Process outgoing mail and packages in accordance with postal or other carrier regulations; prepare for timely pickup.
• Assist in office moves and disposal of recycling and other refuse material.
• Maintain and keep common areas neat, including conference rooms, water cooler stations, break rooms, and office supply rooms.
• Provide office and administrative support at all Planning Department Office locations.
• Maintain and replenish mail/copy machine supplies. Unload and store supplies upon delivery from office supply vendors. 
• Attend weekly staff check-in meetings to review past duties and future initiatives.
• Perform other duties as required.

Minimum Entrance Qualifications

• Completion of High School Diploma or equivalent preferred.
• Prior experience in Administrative Services is preferred.
• Must have and maintain a valid Massachusetts driver's license to assist with operating and maintaining department vehicles.
• Experience with Microsoft Office and Google Suites Applications.
• Excellent Customer Service and interpersonal skills
• Must be able to pass a CORI check

 

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Standard office environment; frequent site visits, occasional local travel.
• Frequent lifting and carrying of boxes weighing 50lbs.

 

BOSTON RESIDENCY REQUIRED

 

Terms:

Union/Salary Plan/Grade: Non-Union/($55,000 - $75,000)

Hours per week: 35