Administrative Associate, Department of Nutrition, School of Human Ecology

Job Posting Title:

Administrative Associate, Department of Nutrition, School of Human Ecology

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Hiring Department:

Department of Nutritional Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jul 14, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University’s mission. What starts here really does change the world (https://cns.utexas.edu/).

The Department of Nutritional Sciences, Where Science and Food Meet, is focused on advancing a vision for a healthier Texas and world through the study of nutrition and its effects on people’s lives. The department supports a wide range of research and teaching interests and offers multiple programs and tracks for undergraduate and graduate students.

Purpose

The Department of Nutritional Sciences is seeking a detail-oriented, resourceful, and service-driven Administrative Associate to provide day-to-day administrative support to our research and teaching faculty, students and programs

Responsibilities

General Administrative Support

• Serve as the initial point of contact for the department, providing clear, courteous, and professional communication to students, faculty, and visitors. Oversee daily office functions, including supply ordering and equipment maintenance.
• Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery.

Business Operations Support

• Track and reconcile departmental expenses, process reimbursements, while ensuring necessary documentation and approvals. Assist research staff with incentive advance requests and recurring reconciliation processes.
• Process purchase orders, vendor payments, and procurement card transactions in alignment with UT policy. Assist with contracts, collect supporting documentation, and follow up on delayed or undelivered items.
• Process travel for faculty and students, including authorizations, reimbursements, and restricted region approvals. Advise department on travel-related policies and procedures for optimum processing.

Student, Faculty & Community Engagement

• Provide general information to students regarding departmental programs, policies, and procedures.
• Assist with setup, coordination, and day-of support for departmental meetings, events, and conferences as requested.
• Foster a welcoming and inclusive environment for all constituents.  Uphold professionalism and confidentiality across all communications.  Actively solicit and implement feedback to enhance service quality and operational efficiency.

Other Duties: Perform additional related administrative functions as assigned to support the evolving needs of the department

Required Qualifications

High School degree and 5 years of relevant office experience or bachelor’s degree and 1 year of experience in a related field. Relevant education and experience may be substituted as appropriate.

• Demonstrated career progression with increasing responsibility
• Strong interpersonal and verbal/written communication skills
• Highly collaborative, team-focused mindset
• Demonstrated ability to prioritize tasks and independently solve problems
• Strong organizational skills with attention to detail

Preferred Qualifications

• Familiarity with higher education systems and University of Texas (UT) policies is a plus

Salary Range

$ 45,000+ depending on experience

Working Conditions

Environmental Demands:

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials