Executive Assistant, Manufacturing Operations

Zoox is looking to hire an Executive Assistant to support our VP, Manufacturing Operations & two Directors. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment.
This role requires strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the capacity to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, as well as professionalism in interactions with senior leaders, are critical aspects of this role. The ideal candidate will be a clear and effective communicator, highly proficient with Google Workspace (especially Sheets and Slides), and quick to learn and adapt to new tools and systems. They should also be comfortable navigating an environment where priorities shift quickly — no two days are the same. Flexibility, adaptability, and a proactive mindset are key to thriving in this role, is a self-starter, and wants to work on a dynamic and mission-driven team.

In this job, you will...

• Schedule and coordinate meetings, set agendas, secure reports, and actively take meeting notes 
• Prioritize VP and Directors time effectively 
• Hold executives accountable to deliver on time
• Support VP with cross-functional relationship building
• Assist with team off-sites and events
• Help with new hire onboarding
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements

Qualifications

• 8+ years of executive assistant experience
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Comfortable working in a dynamic environment
• Sensitivity to handling critical and confidential information
• Excellent written and verbal communication skills
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualifications

• Ability to learn quickly, ask questions, and be solution-oriented
• Previous exposure to company boards, public officials, and other senior-level stakeholders
• Bachelor's degree

About ZooxZoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We’re looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.
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AccommodationsIf you need an accommodation to participate in the application or interview process please reach out to accommodations@zoox.com or your assigned recruiter.
A Final Note:You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.