Medical Records Assistant/Scheduler

Description

Join our excellent team of professionals to help meet the medical, social and spiritual needs of the people we serve. Warde Senior Living in Windham, NH, is currently a 39-bed Assisted Living community and a 32-bed skilled nursing facility offering short and long-term care in a warm, supportive atmosphere where residents are cared for according to their individual needs. We also have 21 brand new independent living apartments that provide an affordable living option to our community. We are excited for this newest addition of services which will enhance our campus and overall continuum of services.  We are proud to be part of Catholic Charities New Hampshire.

We are looking for an Full time experienced Medical Records Assistant/Scheduler to join our administrative team. This position is responsible for maintaining the Clinical Records and related Health Information Systems in accordance with current federal, state and local regulations. This position is also tasked with preparing schedules for all Nursing staff and coordinating with the Director of Nursing Services (DNS), to ensure adequate staffing levels. 

Full Benefits;

· Comprehensive healthcare plan

· Comprehensive medical, dental, and vision coverage

· Additional pay if you are enrolled in an employer sponsored healthcare plan

· Critical illness, accident, long-term disability and pet insurance available

· Company-paid short-term disability and life insurance

· Flexible Spending Account

· 401K Plan, with 3% automatic employer contribution (after 1 year of employment)

Duties Include;

• Develop and post work schedules at least two weeks in advance

• Notify DNS of short staffing situations; secure replacement personnel and update schedule

• Update boards at nursing stations to reflect staffing changes

• Coordinate with DNS to secure contract labor, when necessary

• Provide administrative support to nursing management team; perform administrative tasks as assigned by supervisor

• Assist the Health Information Manager with maintaining the clinical records of residents  

• Replace chart labels as needed, update resident information as needed, and close clinical records according to regulations

• Remove excess data according to the regulations set by the state, audit the clinical record for completeness and proper placement of data, and notify appropriate disciplines if data is incomplete

• Prepare admission/readmission packets to be distributed to the units

• File active and inactive clinical records according to policy and procedure

• Provide each nursing unit with adequate ancillary worksheets, nursing forms, etc.

Requirements

• High School Diploma or GED; Associate’s or Bachelor’s degree preferred

• At least one year of medical records and scheduling experience, preferably in a long-term care setting

• Proficient computer skills, including Microsoft Office Suite (Excel, Word and Outlook)

• Must possess a basic knowledge of medical terminology with on the job training provided

• Must be organized, detail-oriented and have the ability to function well in a fast-paced environment

• Possess excellent time management and verbal/written communication skills

• Must be punctual, dependable, and demonstrate compassion and patience

• Must be able to read, write and speak English and follow oral and written instructions

• Interact professionally with staff, vendors, residents, family members and visitors

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin, marital or familial status, age or mental or physical handicap.