Executive Assistant

Job Description

Job Description

At KraftHeinz, the EAs of the Future enable senior executives to thrive and be at their best… which enables to company to thrive and be at ITS best.  We are looking for Executive Assistants (EAs) who are IMPACT MAKERS - supportive and strategic partners empowering our senior leadership, here at Kraft Heinz.

The ideal candidates are proactive problem solvers with exceptional communication skills and meticulous attention for details. Our EAs are experts at the art of stakeholder management, seeing around corners and anticipating leader needs while enabling them to achieve our Company ambitions. Our EAs support coordinating our executive teams and uniting people across the organization to keep momentum towards our ambitions through sound enablement while truly living our Values.

Our Executive Assistants:

• Know and foster our values, how we work and where we win with internal and external partners, team members and employees

• Are true backstage managers who plan and execute at a high level, anticipating needs and adjusting as necessary

• Proactively solve problems and improve procedures for efficiency and productivity to support leaders and coordinate internal and external resources accordingly

• Demonstrate sound business and financial skills and speak the language of their leader(s) and our business

• Collaborate and communicate effectively with peers, senior executives, and external partners, sometimes acting as the leader’s proxy or voice

Our EAs Make an Impact through Exceptional Executive Administrative Support

• Go way beyond “calendar Tetris” to strategically support your leader(s) to prioritize, run their time and energy, and accomplish their goals

• Ensure leaders are equipped to engage effectively by managing meeting agendas, resources, preparation work and details

• Manage senior executives’ travel logistics and activities to enhance their leader time and personal well-being

Our EAs Make an Impact through Strategic Operations Management

• Maintain professionalism and strict confidentiality with all materials

• Manage invoices, vendors and expenses following company process and within designated tools and systems

• Organize communications from the office of their leader in partnership with our Corporate Communications teams, drafting where appropriate and/or coordinating approvals

Our EAs Make an Impact through Efficient Office Coordination

• Manage a high volume of tasks, information and communication in a way that upholds culture, champions our brand, and helps the leaders shine

• Thoughtfully plan and flawlessly execute internal and offsite events

• Lead or support other projects as needed

Preferred Skills and Qualifications

• Exceptional interpersonal communication and collaboration skills required, experience working in an interdependent/matrixed organization preferred

• Ability to practice sound judgment and work independently with minimal direction

• Flexible and adaptable; experience navigating ambiguity, changing priorities, and fast pace

• Excellent listening and synthesizing skills; able to effectively navigate conflict and contrasting opinions and points of view

• Proficiency with office productivity tools and an aptitude for learning new software and systems

Location(s)

Chicago/Aon Center

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact NATAI@kraftheinz.com .