Patient Coordinator at Affiliated Pediatric Dentistry & Orthodontics

Description

Who Are We? Smiles by APDO! 

Affiliated Pediatric Dentistry & Orthodontics is a well-established, high-reputation pediatric dental and orthodontic practice in Scottsdale, proudly serving the Valley for over 40 years. As a concierge dental practice, we prioritize genuine connection, education, and exceptional care from early childhood through adulthood. Our team is known for professionalism, warmth, and the kind of operational excellence that keeps the entire practice running smoothly — and that’s exactly where this role comes in. 

Position Overview 

We’re looking for an Administrative Assistant who thrives in a dynamic environment, loves solving problems before they become problems, and keeps things humming behind the scenes. This role provides direct administrative, technical, and operational support to the Practice Manager across both locations. You’ll coordinate tech needs, support marketing and social media, manage small-but-critical details, and help maintain an organized, seamless environment. 

If you’re organized, tech-savvy, resourceful, and have excellent follow-through, this is the role for you!

Key Responsibilities 

Technology Support and Coordination 

• Act as the on-site go-to for basic tech support (simple printer issues, connectivity checks, rebooting devices). 
• Open and track corporate IT tickets; sit in on remote troubleshooting sessions. 
• Communicate updates to the team and track resolutions. 
• Maintain various log of computers and device needs. 
• Maintain computer related supplied  

Administrative & Office Support 

• Prepare new-hire onboarding welcome items. 
• Assist with filing, office documentation, and ordering supplies. 
• Provide cross-trained support to front office roles when needed. 
• Support Practice Manager with general administrative tasks. 

Social Media & Marketing Support 

• Help monitor and respond appropriately to social media DMs. 
• Maintain the content calendar and coordinate scheduled posts. 
• Create simple graphics in Canva (ads, banners, slides for the lobby TVs). 
• Assist with community marketing tasks: referral gifts, in-kind donations, sponsorships, tracking, and outreach. 
• Help keep our social media presence active, polished, and on-brand. 

What It’s Like to Work at APDO 

Culture matters here! We believe work should feel meaningful, collaborative, and yes, even fun. Whether it's team lunches, book club, craft nights, or the occasional Instagram reel, we stay connected and engaged. You’ll join a supportive environment with leadership that genuinely values its team. 

Additional Benefits of Working with Us: 

• A supportive, collaborative team 
• Leadership that cares 
• Opportunities for growth and cross-training 
• Advanced technology and a beautiful, modern workspace 

Compensation Package 

• Hourly rate based on experience 
• Affordable medical, dental, and vision options 
• FSA/HSA 
• Short- and long-term disability options 
• 401(k) with up to 4% match 
• Paid holidays and PTO 
• Uniforms provided 
• Free pediatric dental care for immediate family after 90 days 
• Free orthodontic treatment after one year 
• Practice-wide monthly bonus structure 

Qualifications 

• Strong computer literacy and comfort troubleshooting basic issues 
• Excellent organization and task tracking 
• Friendly, polished, professional communication style 
• Ability to juggle multiple tasks without sacrificing accuracy 
• Familiarity with Canva (or willingness to learn) 
• Confidentiality, discretion, and reliability 
• Comfortable supporting occasional events and creative projects 

Requirements

Our Ideal Candidate Embodies Our 5 Pillars of a Team Player 

• Positive Energy 
• Team Oriented 
• Committed 
• Great Communicator 
• Coachable 

Interested? 

We’d love to meet you. Apply today and help us keep APDO running with the excellence, heart, and forward-thinking organization our patients (and team!) depend on.