Business Administrator, OME MSTP Recruitment

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400169 Offices for Medical Education

Work Shift:

UR - Day (United States of America)

Range:

UR URG 108 H

Compensation Range:

$24.91 - $34.87

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
With minimal direction from the Director and Associate Director of the MD/PhD Program, with general guidance regarding admissions policy and procedures from the Senior Associate Dean and Director of Medical School Admissions, manage all operations for the program. Demonstrating authority for the exercise of independent judgment, decision-making and initiative, function as manager and liaison between students, faculty, administration, Office of Medical Education (OME), external agencies and other institutions. Maintain discretion relative to confidential and sensitive program issues. Ensure compliance by maintaining thorough documentation of individual trainees and program files. Utilize time management and organizational skills to manage multiple deadline-driven projects and events simultaneously throughout the academic year.

ESSENTIAL FUNCTIONS

Academic Program Operations and Reporting:

• Establishes processes and working knowledge of MedHub, MedSIS and Blackboard to successfully track/manage compliance of academic curriculum, mandatory program requirements, interim progress, and other logistical matters.
• Works in partnership with the Warner School of Education to support the ongoing program evaluation plan.
• Responsibilities include coordinating and implementing focus groups, surveys, and interviews; maintaining regular communication with the evaluation team; applying action-based changes based on evaluation reports; and disseminating data to students and relevant committees.
• Schedules and facilitates Longitudinal Rounds course with Associate Director, held monthly.
• Ensures course requirements and evaluations are met by all students and participating preceptors.
• Demonstrates an “open-door” policy in an effort to screen, resolve, and direct resolution of questions, problems, and needs.
• Continually examines and improves administrative procedures fully accepting all responsibilities and meeting deadlines.
• Manages and prepares meetings of the MSTP Internal Advisory Board on a biannual basis.
• Creates relationships and maintains effective communication with academic program directors and related departments to advance the education mission of the SMD.
• Participates in AAMC/GREAT Group MD-PhD Section national conferences to stay abreast of best practices.
• Oversees delegation of student-led subcommittees to ensure all responsibilities are carried out.

Financial

• In collaboration with the Director, assumes responsibility for department finances.
• Directs development of annual budgets, including administrative budget, training grant expenses, salaries and benefits, student tuition, stipend, and fees, and other miscellaneous accounts.
• Effectively oversees accounts within budgeted parameters.
• Monitor account activity and responsible for accuracy and reconciliation of monthly ledgers utilizing Workday (UR Financials).
• Analyzes, reviews and distributes financial reports.
• Prepares justifications for purchases.
• Establishes guidelines for distribution of expenses.
• Reviews and approves payroll and personnel actions, invoices, requisitions and supply records.
• Makes decisions regarding vendors for purchase, event venues, caterers, etc. with budget in mind.
• Advises student council of budgeted allowance for social, recruiting, seminars, and various student-led events.
• Generates and updates annual appointment and termination paperwork for all MSTP students, including stipend, tuition, F30/F31 student