People & Culture Assistant (HR Administration/Recruitment Administrative Services) GS-5, UNICEF Global Shared Services Centre, Budapest, Hungary

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, results

UNICEF’s Global Shared Services Centre (GSSC) provides services to UNICEF offices around the world in the areas of Finance, Master Data Management, Human Resources Administration, Payroll, and IT Customer Care. Our mission is to be a Centre of Excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF's program results worldwide. The HR Administration Section delivers high quality, responsive, timely and equitable human resources services for UNICEF offices which include onboarding, staff entitlements, benefits, recruitment and other administration support. For more information about GSSC please visit our webpage at Global Shared Services Centre (GSSC)

How can you make a difference?

This is a batch vacancy announcement for multiple upcoming GS-5 level positions in the Recruitment Administrative Services (RAS). The recommended candidates will be considered for fixed-term and temporary posts as needed.

Under the close supervision and guidance of the People & Culture Officer (RAS), the People & Culture Assistant (RAS) provides administrative, procedural and operational support and assistance to the efficient implementation of recruitment services for all categories of staff in the office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Key functions, accountabilities and related duties/tasks:

Support in recruitment:

• Responsible for service delivery to designated client groups within the expected SLAs with accuracy and high-quality standards.
• Liaises with Business Partners and Hiring Managers along the recruitment process including longlisting of candidates, coordinating assessments etc.
• Acts as the focal point for candidates in the various stages of the recruitment process.
• Monitors the full life-cycle of recruitment process.
• Arranges and organizes online assessments.
• Coordinates interview arrangements.
• Informs unsuccessful candidates by sending timely system notifications.
• Maintains talent pools.
• Keeps abreast of recruitment related policies and procedures.
• Escalates any non-compliance to the People & Culture Officer.
• Liaises with GSSC HR Administration Onboarding as necessary.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education (high school diploma) is a minimum requirement.
• Work Experience: Minimum of five (5) years of relevant work experience in human resources administration and a minimum of one (1) year experience in recruitment administration or talent management support is required. A completed university degree from an accredited institution will be counted towards the minimum work experience requirement. Minimum two (2) years of relevant experience is required for candidates holding bachelor’s degree in relevant fields. A relevant master’s degree may replace additional two (2) years.
• Skills: Proficient in computer usage and familiar with standard office software tools (such as MS Office and enterprise databases) and other office technologies for documentation, email management, and electronic filing. Strong oral and written communication skills, planning abilities, effective workload management, and capacity to handle multiple priorities are necessary. A customer-oriented service approach is expected.
• Language Requirements: Fluency in English and intermediate level of French or Spanish (verbal and written) are required. Working level Arabic at intermediate level is an asset.

Desirables: