Executive Assistant to President

Basic Qualifications

Bachelor’s degree and a minimum of 8 years administrative, business, and/or technical support experience, or a minimum 14 years of Administrative Assistant experience with at least 4 years supporting senior level management. The best candidates will have a bachelor’s degree in management or business and 12 years relevant experience.

Due to the nature of work performed, U.S. citizenship is required.

Responsibilities for this Position

Summary:

 

This position is responsible for providing a full range of executive administrative (EA) support to the President of GDMS. The Executive Assistant to the President (EA) will manage the President’s calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities so the President and staff can focus on successfully running the business enterprise. The EA will organize and manage senior staff meetings, business meetings, strategy sessions, and special assignments as needed. As a result, the EA must be flexible to work overtime and/or outside of normal business hours when necessary and must demonstrate maturity, high initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.

 

Duties and Tasks:

• Organize, prioritize, and schedule activities.
• Manage the calendar and meeting schedules using Microsoft Outlook.
• Handle changing schedules, appointments, and project coordination.
• Prepare meeting agendas and compile necessary materials.
• Draft, proofread, and finalize correspondence, capture meeting notes and action items.
• Schedule and support meetings, video teleconferences, and conference calls.
• Arrange local, domestic, and international travel, including security processes.
• Prepare expense reports for travel reimbursements.
• Screen and direct calls, greet customers, and handle inquiries.
• Collect and analyze data, prepare reports, and maintain records and charts.
• Enter and proofread data in Excel, PowerPoint, and Word documents.
• Foster trust and teamwork; build collaborative relationships.
• Communicate effectively with executives, staff, and customers.
• Handle confidential information with discretion.
• Support other administrative personnel and improve processes.
• Develop a flexible team of administrators and manage the administrative pool.
• Ensure administrative support for senior management when traveling.
• Monitor workload distribution and create processes for efficient work management.
• Share best practices and organizational information with the administrative team.

Salary Note

This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.

Combined Salary Range

USD $55.35 - USD $59.37 /Hr.

Company Overview

At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live in. We do this by making the world’s most advanced defense platforms even smarter. Our engineers redefine what’s possible and our manufacturing team brings it to life, building the brains behind the brawn on submarines, ships, combat vehicles, aircraft, satellites, and other advanced systems.

 

We pride ourselves in being a great place to work with this shared sense of purpose, committed to a diverse and exciting employee experience that drives innovation and creates a community where all feel welcome and a part of something amazing.

 

We offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded. To see more about our benefits, visit https://gdmissionsystems.com/careers/why-work-for-us/benefits

 

General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran