Administrative Assistant

Company:  

US0444 DiTomaso, Division of Sysco Seattle, Inc

Sales Territory:  

Zip Code:

99518

Travel Percentage:  

COMPENSATION INFORMATION:

The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison.  Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

JOB SUMMARY

Provides professional administrative support to the assigned leader(s) within departments.

RESPONSIBILITIES

• Creates, edits and proofreads communications, documents, and spreadsheets from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
• Assigns UPCs to new products; maintains control of all UPC (Universal Product Code) numbers.
• Establishes and maintains positive working relationships with contacts both within Sysco Business Services and Corporate, and at Sysco operating companies, suppliers, and customers.
• Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
• Placing orders for items needed for production, working with receiving and operations to determine appropriate inventory levels.
• Reads and screens correspondence, daily; identifies critical issues within identified parameters and prioritizes correspondence.
• Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
• Assists team with copying, filing, communications, internet research requests, etc.
• Processes invoices and expense reports for payment.
• Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
• Anticipates needs maintains office supply levels and completes special projects as assigned.
• Participate and attend mandatory training and meetings
• Performs other support duties as assigned

QUALIFICATIONS
Education

• High School or Equivalent
• Associates Degree or equivalent with some related specialized coursework.

Experience

• At least 4 years of professional administrative support experience in a professional office environment.

Professional Skills

• Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.
• Strong detail and quality orientation.
• Able to work independently and excellent attendance record is a must.
• Exceptional written and verbal communication skills; excellent telephone etiquette
• Strong planning & organizing skills, impeccable follow-up and exceptional attention to detail
• Must have the ability to plan and prioritize workload to meet day to day needs
• Must demonstrate a sense of urgency and the ability to work in a fast-paced environment
• Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Ability to read and comprehend basic instructions, short correspondence, and memos
• Strong organization, analytical and follow up skills
• Ability to work on multiple projects concurrently and capable of working with little direct supervision
• Ability to speak Spanish preferred, but not required.

Certificates, Licenses, and Registrations

• Proficiency with Microsoft Office Suite/software including Word, Excel, PowerPoint, and Outlook;
• Proficient in the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
• Type a minimum of 50 wpm, ability to proofread business memos and correspondences with accuracy.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• Frequently required to sit and reach with hands and arms.
• Must occasionally lift and/or move up to 25 pounds.

Working Conditions