Executive Assistant

Onsite job opportunity

Schedule: Some nights and weekends based on business need/meetings a couple times per month.

Job Summary

Provides administrative support for Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.

Essential Functions

• Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
• Greets and communicates in a manner consistent with the organization’s core values, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility.
• Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
• Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Qualifications

Required

• Associate's Degree or equivalent business, office administration, secretarial science, or related field
• 3 years of relevant experience Secretarial or administrative support

Preferred

• Bachelor's Degree related field

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Watervliet Hospital - 400 Medical Park Dr - Watervliet

Department Name

Administration - Watervliet

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8:00 a.m. - 5:00 p.m.

Days Worked

Monday - Friday

Weekend Frequency

Variable weekends

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, t