Admin Assistant 3

Admin Assistant 3

Requisition ID req36773 Working Title Admin Assistant 3 Position Grade 08 Position Summary

The Department of Cell Biology & Physiology is seeking an energetic, capable, self-motivated individual with excellent computer and communication skills to support the department and department leadership. The successful candidate will be able to act independently, balance multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail-oriented, an experienced multitasker with a wide knowledge of office software, exceptionally well organized and a good communicator.  Excellent oral and written communication skills must be demonstrated through application materials and interview.

The Administrative Assistant 3 will work closely with other members of the administrative team to provide administrative/secretarial support for the Department Chair, Department Administrator, Department Accountant, as well as for faculty, staff, postdocs and students. This individual will hold a PCard.

Duties include, but are not limited to, processing financial transactions, reconciling purchases in Chrome River, creating/editing department newsletter, inventory and surplus contact, scheduling appointments/meetings, coordinating seminars/special events including arranging travel and preparing itineraries, maintaining office equipment and office supply inventory, filing, answering phones, sorting/screening mail, errands and miscellaneous office duties.

The position will require attendance on campus, Monday – Friday, 8am to 5pm, with no scheduled weekends except on for occasional obligations to meet deadlines or coordinate special events.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Demonstrated ability to communicate effectively, both orally and in writing.
• Exhibited ability to make sound and effective administrative and procedural decisions and judgments and proven skills in organizing resources and establishing priorities.
• Understanding of basic accounting principles and appropriately utilizing a Purchasing Card, monitoring, reconciling, and assisting with fiscal administration; including gathering data, compiling information, preparing financial reports and summaries. Tracking and reconciling accounts.
• Knowledge/experience with Chrome River and UNM reimbursement process.
• Exhibited knowledge of UNM processes and policies.
• Demonstrated expertise in utilizing Microsoft Office Suite applications and practical experience and capability to work with Smartsheet.
• Flexibility and skills in working with interruptions and distractions, including the ability to prioritize, handle multiple tasks, and meet critical deadlines.
• Experience with electronic calendaring, scheduling meetings, making travel arrangements.
• Experience with student hiring.
• Experience in an academic research and medicine setting.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Cell Biology and Physiology (624A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.27- $23.50 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, revi