Accounts Payable Specialist

Expected Hourly Pay Rate:

$27.00

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary: Under the direction of the Accounts Payable Supervisor, the Accounts Payable Specialist position is responsible for processing timely and accurate payments to vendors and providers, maintaining files, reconciling payments, and researching and responding to any inquiries.

Within a team environment, this position will perform the following responsibilities:
• Encode check requests, invoices, credit card reconciliations, employee business and mileage reimbursement check requests into MIP accounting software. 25%
• Add/encode new vendors when necessary or required. Daily review of vendor set-ups, records, and direct deposit data entry. 10%
• Print vendor checks with accompanying reports; maintains and updates any corresponding filing. 10%
• Review all company credit card reconciliations and check requests for accuracy, policy compliance, completeness and required supporting documentation. 30%
• Match invoices against purchase orders and packing slips. Review invoices for completeness, accuracy, and policy compliance. 5%
• Communicate and follow up with vendors, departments, and employees regarding any pending issues related to purchase orders, check requests, employee reimbursements, provider payments, corporate credit cards and fuel cards as needed. 10%
• Provide assistance with yearly audit, sales tax, and unclaimed property reporting. 10%

Minimum Required

• Education: Associate Degree in Accounting or Business with at least (6) units in Accounting with at least two years of accounts payable or accounting clerk experience OR Bachelor's Degree in Accounting with at least one year of experience in an Accounting role.
• Experience: n/a
• Professional/Technical Certifications: n/a
• Technical Requirements:
  • Strong computer skills, including basic knowledge of Excel and Word; proficient in all other Microsoft Office applications (Outlook, etc.). Experience with computerized accounting system; working knowledge of SAGE (previously MIP) 100 Fund accounting a plus.

• Bilingual Required: n/a
• Travel: n/a
• Work Schedule: Full time, typically M-F, regular business hours
• Work environment: Office work environment; ambient temperature, noise level, indoors
• Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
• Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
• Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
• MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
• Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
• CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866) Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)

Please review full job flyer here.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive