Executive Assistant

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Position Summary:  

This is an exciting opportunity for a skilled professional to provide critical administrative support to one or more business partners with a focus on Device, Delivery and Connected Solutions (DDCS) within Product Research & Development (PRD) at Lilly. This individual will operate cohesively with colleagues at various levels across multiple business units. This position requires coordination with DDCS colleagues, internal/external business partners and/or vendors. A strong sense of urgency is required to complete tasks as well as the ability to navigate and solve challenges as they arise.  The position requires a proactive, organized professional capable of managing complex administrative tasks in a dynamic team environment.  

Responsibilities:  

Successful executive assistants consistently function at the highest level with the utmost regard for the Lilly values (Integrity, Excellence, and Respect for People) in the following areas: 

•  Working independently and confidently 

• Utilizing excellent written and verbal communication skills to effectively interact with all personal styles 

• Consistently achieve results with business partners and others across multiple functions 

• Always demonstrate personal maturity and discretionary judgment; perform with high energy, integrity, honesty, trustworthiness, and the ability to keep sensitive matters confidential 

• Flexibility, dependability, and responsiveness 

• Performing at the highest skill level in each of the following areas: 

Meeting Coordination 

•  Proactively maintain complex, daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination 

• Manage large-scale, complex meetings at various locations; assist with planning logistics including travel arrangements, meeting space, calendaring, identifying/scheduling conference rooms, setting up A/V, ordering materials and/or catering as needed 

Travel and Expenses 

•  Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car 

• Manage business partners’ passport and visa for international travel 

• Process complex expense reports (i.e., multi‐currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner