Sr Executive Administrator

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience #LifeatVisa.

Job Description

The Global Data Office
With data being the fuel that drives our future - our strategies, policies, and business successes around data will define our future growth prospects. Unlocking the value available through the innovative use of data on behalf of consumers, businesses, and communities is key to our future. With our ongoing commitment to Visa’s Data Values and the responsible use of data, we at Visa have a bold vision to continue to grow and accelerate our data-related businesses and capabilities.

Led by Visa’s Chief Data Officer, the Global Data Office coordinates high-impact, complex, company-wide projects related to data business strategy, critical investments, policy development, and marketplace execution. Working closely with Visa’s Chief Privacy Officer, the Technology organization, the wider data community, and the full set of Visa’s global lines of business, the Global Data Office is evolving Visa’s data-related work with momentum and enthusiasm. Driven by its commitment to trusted use of data, Visa is seeking enthusiastic leaders who are change-agents and passionate about the future of data around the world.

This position will support the SVP, Chief Data Officer in the Global Data Office. Responsibilities include administrative excellence in the delivery and management of scheduling, expenses, travel, logistics, as well as technical support. To excel in this role, the individual must be highly structured, extremely methodical and organized, collaborative in workstyle, and thrive with limited supervision.

Responsibilities include:
 

Calendar Management

The successful candidate will be responsible for the ongoing daily management of structured tools for high-performance scheduling. This includes:

• Daily and ongoing calendar management of near-term, longer-term, and dedicated work time
  • Establish a meeting and time prioritization management process and supporting routines
  • Manage and systematically prioritize the list of meeting requests using measures and metrics to inform weekly planning
  • Develop a clear process for triaging schedule-related items
  • Anticipate needs for routine and annual events without prompts
• Solve scheduling conflicts while protecting focused work time
• Proactively communicate actions taken and those that face delays
• Aggregate and track requests that need to be actioned, including reading materials

Administrative Excellence

The successful candidate will demonstrate administrative excellence. Examples include:

• Lead by example by sharing best practices, ongoing professional development, and adopt new productivity tools
• Act as a trusted advisor and partner to the Chief Data Officer, Chief of Staff, and the Global Data Office Leadership Team
• Act decisively and maintain the confidence of stakeholders with prompt and diplomatic responses
• Routinely update Global Data Office Executive Assistants on updates, cascading messages, and key scheduling alerts
• Manage multiple distribution lists and key groups
• Organize delegate coverage and planning handoff during absences for seamless support

Financial Management

• Accountable for expenses and timely reporting (on time and complete)
• Accountable for Global Data Office team milestones, ordering gifts

Travel & Logistics

• Arrange catering and meal planning for individuals and groups
• Organize air, ground transportation, accommodations, market office and travel logistics
  • detailed international travel
  • collect quotes and preparing summary of options
• Organize workspace & room booking when principal is traveling
• Oversee the necessary travel Visa, vaccination, and border/customs entry documents and requirements confirmed in advance

Technical Support

• Rapid response and step-by-step instructions for technical support
• Anticipate needs and mitigate items prior to issues arising

Communications & Administrative Management:

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