Administrative Coordinator

Department Overview

The Center for Nursing Excellence & Innovation (CNEI) aims to support the development and sustainability of an optimal work and practice environment so that front-line staff and front-line leaders can thrive and achieve excellence in patient care outcomes. The CNEI structural pillars include clinical nursing practice, education & competency, informatics & technology, nursing research & evidence-based practice, professional development, professional practice foundation plus model, and quality & safety for a high-reliability organization.

 

CNEI provides centralized services to standardize the practice environment across the enterprise while cascading services locally based to address specific practice environment needs for adult inpatient & emergency services, ambulatory, care management, mission control, perioperative, procedural & multi-specialty, women’s & children’s, and pediatrics care areas.

Function/Duties of Position

Administrative Coordinator plans, coordinates, and evaluates general operations, serves as point of contact, trains on structure, process, and workflows, completes projects, and ensures tasks are on schedule to meet or exceed deadlines. Applies frameworks and advanced technical knowledge to ensure smooth services and operations are in place for the Center for Nursing Excellence & Innovation (CNEI). Collaborates with formal and informal organizational cross-departmental leaders and staff to advance the standard of professional nursing practice, education, and development to achieve strategic nurse-sensitive patient outcomes across the continuum of care.

Typical priorities include elements of the onboarding strategy like academic-practice partnerships, orientation, transition to practice, simulation, mentoring, informatics, and competencies. The responsibilities and expertise of an Administrative Coordinator are at the core of developing foundational structures and processes that optimize and sustain the department’s impact and success.

Required Qualifications

• Associate’s degree or certificate in administrative, secretarial, or technology related field. 
• Five years of general office, secretarial, or equivalent combination training or experience.
• Demonstrates skill in software like Microsoft
• 365, Smartsheet, Cornerstone (Compass), Qualtrics, and 25 Live. 
• Demonstrates skills in communication, prioritization, customer service, self-direction, organization, problem-solving, fast-paced intense environments, creativity, and innovation. 

Additional Details

Benefits:

• Two raises per year – One at anniversary date and one across the board annual increase

• Vacation- up to 200 hours per year depending on length of service

• Medical, Dental, and Vision Insurance- Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee

• Flexible spending accounts & Health savings account options

• Retirement Plans: Oregon PERS Plan or employer matching plans like 403b,401a, and 457b 

• Sick Leave- up to 96 hours per year

• 8 paid holidays per year

• Substantial Tri-met and C-Tran discounts

• Tuition Reimbursement

• Employee Assistance Program (EAP)

• Public Student Loan Forgiveness eligibility

• Onsite Childcare Service & Gym

• Health & Wellness Program

• Career Center

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.