Executive Administrative Secretary (Non-Merit)

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7/10/2026 (8:00 PM EDT)

2603273

Executive Administrative Secretary (Non-Merit)

Pay Grade 13

Salary

$39,284.88 - $58,927.20 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

 

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Hiring Agency

Cabinet for Health & Family Services | Dept for Aging and Independent Living

Location

275 East Main Street, 3E-E
Frankfort, KY 40621 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description

The Department for Aging and Independent Living oversees administration of statewide programs and services on behalf of Kentucky’s older adults, individuals with disabilities, and their caregivers. The mission of the Department for Aging and Independent Living (DAIL) is to promote the dignity, wellbeing, and independence of Kentuckians and their caregivers.

The Executive Administrative Secretary provides high-level administrative support to the Commissioner's Office within the Department for Aging and Independent Living. This position offers an excellent opportunity for professional growth while making a meaningful impact on the lives of Kentuckians by supporting programs and initiatives that promote healthy aging, independence, and stronger communities.

Benefits include schedule flexibility, day one health insurance, paid sick and vacation leave, and retirement benefits. A hybrid schedule is offered with three in-office days in Frankfort, Kentucky.

Responsibilities and Duties include but are not limited to:

• Serves as administrative assistant to the Commissioner.
• Manages sensitive and confidential information, prepares reports, memos, and other correspondence.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit correspondence and documentation.
• Schedules the Commissioner’s calendar, reviewing it for any conflicts, setting and moving appointments and meetings.
• Coordinates meetings, program functions and/or special events.
• Coordinate administrative activities and reporting across multiple organizational units.
• Schedules and monitors projects and meetings.
• Serves as a liaison with the Secretary’s Office, other departments and DAIL staff in the resolution of a variety of matters concerning all elements of the department’s operations.
• Other duties as assigned.

The ideal candidate will have:

• Exceptional interpersonal skills with the ability to build positive, collaborative relationships with colleagues, partners, stakeholders, and the public.
• Strong customer service skills, including professionalism, empathy, diplomacy, and the ability to communicate effectively with individuals from diverse backgrounds.
• Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Adobe Acrobat, and internet-based software applications.
• The ability to work effectively under pressure, meet deadlines, and adapt to changing priorities.
• Strong analytical and critical thinking skills with sound judgment and effective decision-making abilities.
• The ability to work independently while also contributing as a collaborative and dependable member of a team.
• A proactive, solutions-oriented mindset with a commitment to continuous improvement and high-quality customer service.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements