Assistant Director, Accounting and Finance

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Position Summary:

Florida Atlantic University is seeking an Assistant Director of Accounting and Finance. - Boca Raton, FL.

The Assistant Director of Accounting and Finance for the Division of Student Affairs supports the financial integrity and operational excellence of the University. Working closely with the Director of Student Affairs Finance & Accounting, this position plays a critical role in providing strategic oversight, ensuring fiscal accountability, and maintaining compliance with university, state, and federal regulations.

Summary of responsibilities:

• Serves as Cost Center Manager for various functional areas within the division with responsibilities that include approving all expenditures and Human Resources processes in Workday and ensures accurate coding and compliance with budget and university and state regulations.

• Directs, enters, retrieves, and analyzes data in Workday and Adaptive to provide analysis and guidance for meeting budget expectations and to prepare budgets for future fiscal years.

• Serves as liaison to Florida Atlantic University Office of Inspector General for all Student Affairs matters. 

• Creates and updates divisional policies and procedures to ensure audit compliance.

• Evaluates and provides feedback/ recommendations regarding departmental auditing and compliance procedures.

• Analyzes business processes within departments and prepares flowcharts to document the business processes for audit purposes.  Recommends improvements and/or enhancements to the business processes for audit/compliance and efficiency.   

• Performs internal audits and reviews of departments’ internal controls to ensure compliance with University Policies and Procedures

• Coordinates the Student Affairs Finance Team in the preparation and submission of the Unrelated Business Income Tax (UBIT) Report to the Controller’s Office for inclusion in the University IRS Form 990-T Income Tax Return.  This report calculates the net revenue (loss) annually for each department generating organic revenue.

• Reviews and audits Tourist Development Tax (TDT) and sales taxes for the Division.

• Ensures Payroll compliance for the Division on payments to International employees pursuant to IRS Regulations.

• Directs and approves Owl Central or other Pre-Approval forms for financial expenditures and Human Resources actions in assigned areas

• Provides guidance and support as needed to personnel at all levels regarding daily transactions, budget creation and management, year-end close, tax, and audit requirements in accordance with university and state budget and accounting policies and regulations.

• Prepares and records journal entries on a monthly basis in Workday.

• Prepares and assembles work papers, schedules and accounting summaries on a monthly and/or quarterly basis, and participates in year-end audit, among other duties as necessary.

• Oversees expense controls, including the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase (Evaluation of spend categories, budget balances, and available cash).

• Reviews S&B and OPS encumbrances to ensure accuracy.

• Assists with maintaining accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.

• Prepares monthly forecasting reports and monitor monthly P&L activity.

• Ensures all encumbrances are accurate.

• Maintains positive cash flow and budget availability.

• Provides periodic financial updates to the Director of Finance & Accounting and Vice President.

• Assists the Director of Finance & Accounting with processing contracts for the Division.   

• Assists the Director of Finance & Accounting and other Student Affairs finance team members as directed.

• Performs assigned job-related special projects as needed.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

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