Coordinator, Global Publicity & Awards

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Awards Publicity Coordinator is an essential part of the Universal Pictures Global Publicity & Awards team, supporting year‑round film awards campaigns across the studio’s slate. This role blends administrative support, awards‑process coordination, campaign operations, and cross‑department workflow. Core areas include managing awards submissions, processing invoices, supporting FYC platform needs, coordinating a high volume of e‑blasts and screening/event invitations, booking theaters for FYC screenings (including arranging DCPs, security, parking, concessions, etc.), managing RSVPs, communicating with voters and partners, and ensuring campaign activity aligns with awards rules and regulations.

The Coordinator also assists with screening strategy, production of campaign materials, on‑site talent logistics, and key operational tasks throughout awards season. During quieter periods, this role contributes to broader publicity logistics, stepping in to support premieres, junkets, events, and day‑to‑day department needs.

This is a fast‑paced, high‑pressure role that requires strong initiative, exceptional organization, situational awareness, discretion, and the ability to represent Universal Pictures professionally with executives, talent, filmmakers, global territory teams, guilds, and industry partners. During heavy windows, working long hours, including nights, weekends, and holidays as necessary is required. 

Essential Responsibilities: 

• Support the end‑to‑end awards submission process across guilds and voting bodies, ensuring accuracy within eligibility rules, timelines, and submission requirements
• Maintain and update FYC websites; work closely with vendors to ensure correct placement, content, and timing; monitor screening/event listings and manage RSVP flows
• Oversee the Universal Pictures Awards Office inbox, communicating professionally and accurately with voters, guild representatives, vendors, and selected members of the press
• Build, update, and help distribute FYC e‑blasts; ensure information is current, accurate, and compliant with awards guidelines
• Support logistics for screenings, tastemakers, receptions, and awards‑related events, including RSVPs, ticketing, seating, check‑ins, DCP/asset coordination, print needs, and on‑site execution
• Assist the Sr. Publicist and VP with screening strategy: drafting plans, tracking priorities, coordinating with exhibitors, guilds, and partners, and supporting tactical decision‑making
• Serve as an on‑site handler, both independently and alongside colleagues as needed for talent and filmmakers at screenings, Q&As, receptions, award shows, and events
• Work closely with international territory offices, understanding cultural nuances and communication differences to support a cohesive global awards campaign
• Conduct and relay relevant research in a timely manner, including industry, campaign, and awards trends; surface insights and flag developments relevant to awards strategy
• Jump in on general publicity logistics during quieter awards periods, supporting larger department needs such as assisting with booking talent and filmmaker travel and grooming, events, screenings, junkets, materials management, and operational workflows
• Take on ad‑hoc projects, last‑minute needs, and shifting priorities. No day looks the same, and the role requires