Procurement Analyst, Entry Level

Overview

The Work

The Procurement Analyst plays a pivotal role in ensuring the effectiveness and efficiency of the procurement process, supporting organizations in acquiring goods and services. This role will prepare, review, and organize contract documents and reports to facilitate project management. The analyst maintains and updates schedules and calendars to monitor project timelines and deadlines. Additionally, this role encompasses electronic file organization, document management, and the upkeep of business documentation and project-related information. The individual will communicate effectively through written and verbal briefings and reports. A proactive self-starter, the analyst demonstrates the capability to swiftly learn new tasks and develop critical skills.

 

This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Responsibilities

Key Responsibilities

• Participate in substantive negotiations and business discussions, providing strategic input and recommendations.
• Proactively identify, analyze, and mitigate potential risks, escalating critical issues to senior leadership when necessary.
• Respond to contractual inquiries from both internal and external stakeholders.
• Conduct thorough reviews of contract terms and conditions, ensuring compliance with company policies as well as all applicable federal, state, and local regulations.
• Management of the electronic file system, ensuring proper categorization, storage, and security of finalized agreements and related documents.
• Draft, analyze, and finalize documents and agreements, exercising discretion to ensure accuracy and adherence to legal and organizational requirements.
• Independently prioritize and manage schedules, deadlines, and project milestones to ensure seamless project execution.
• Maintenance of contract documentation, ensuring the accuracy, organization, and accessibility of critical records.
• Collaborate with cross-functional teams to review, approve, and execute agreements, driving process improvements and team alignment.
• Safeguard the confidentiality of agreements, sensitive business strategies, and proprietary information, taking a leadership role in maintaining compliance protocols.
• Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need

• High School Diploma required.
• Actively pursuing a college degree in disciplines such as Business Administration, Accounting, Public Administration, or Political Science.
• Demonstrated ability to identify and correct errors within complex documents and ensure accuracy in all work products.
• Familiarity with contract terms, clauses, and standard procedures related to procurement and compliance requirements.
• Competence in managing and maintaining contract information within electronic systems and databases.
• Foundational understanding of the Federal Acquisition Regulation (FAR) and its application to government contracting processes.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Exceptional verbal and written communication skills.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

 

 

Our Commitment to you / overview of benefits

• Medical, Dental and Vision Insurance; Wellness Program
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Short-Term and Long-Term Disability options
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

 

Reports to: Portfolio Managing - Contracts & Compliance

 

Working Conditions