OFFICE COORDINATOR

Grand Traverse County is a team of passionate and incredible people who are committed to providing responsive, effective quality service to our up-north community.  We strive to be a leader in innovative, effective, collaborative, and sustainable county government.  We offer stable work environments and competitive salaries to both full- time and part-time employees.  Understanding the many challenges facing today’s professionals and families, we offer a competitive compensation package including an impressive list of benefits and time off.

Job Description:

Primary function of this job is to provide advanced, complex, and varied administrative and technical support for a department, which typically may include preparation and monitoring the department’s budget. Employees in this job have no formal supervisory role, however, may train, guide, prioritize, or lead employees in the designated work unit. Employees work as part of a team and are responsible for ensuring that the team meets its objectives.

Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.

May be required to work on-call in an emergency. It will also require travel by the employee in the employee’s own personal vehicle.

PRIMARY DUTIES AND RESPONSIBILITIES (may include but are not limited to the following)

• Processes, compiles, researches, and analyzes complex information, and prepares and verifies reports, correspondence, and other documents utilizing applicable software, within established procedures.
• Coordinates and monitors the development, implementation, and evaluation of programs.
• Enters, verifies, and reconciles complex information and data. Develop spreadsheets, databases, or reports.
• Obtains and supplies information requiring the application of policies and procedures to specific circumstances, both for employees and the public.
• Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
• Performs a variety of specialized research and reporting in assigned area of responsibility and resolves related discrepancies or erroneous data to ensure compliance with established rules, court orders, policies and laws.
• Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement.
• Interprets and assists in the drafting of County and departmental policy and procedures within area of expertise.
• Assists in the preparation and monitoring of department budget, and identifies and reports potential financial overruns and variances at an early stage.
• Coordinates, attends, and represents the director or elected official at meetings.
• Coordinates and monitors the completion of specialized, time sensitive projects.
• Monitors and maintains appropriate levels of supplies and materials in support of unit operations and activities.
• Schedules and maintains department calendars.
• Participates in maintaining or designing web page(s) for assigned area of responsibility.
• Performs advanced mathematical calculations to balance, reconcile, and maintain records
• May train, guide, prioritize, or lead employees in the designated work unit.
• May perform other support staff functions as requested.

EDUCATION, FORMAL TRAINING, AND EXPERIENCE (minimum requirements)

• Graduation from High School, or G.E.D.
• Four to six years directly related and progressively responsible experience
• College level course work in a related field may substitute for up to one year of experience

CERTIFICATIONS, LICENSES (minimum requirements) Depending on area of assignment, some positions may require:

• CPR Certification;
• Notary Public designation
• Requires a valid drivers license and personal vehicle insurance and must maintain eligibility to drive as per the County's Vehicle policy.

CONDITIONS OF EMPLOYMENT (minimum requirements - legal or contractual pre-employment obligations and/or requirements, such as drug testing, background check, etc.) A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons’ identity; review of criminal conviction records; verification of educatio