Executive Administrative Assistant, R&D Generics - 8100

Job Title:      Executive Administrator, R&D – Generics          

Location:      Columbus, OH         

Job Type:     Full Time

Req ID:         8100

 

About Us:

As a developer, manufacturer, and supplier of essential medicines, Hikma Pharmaceuticals USA Inc. and its affiliates’ purpose is to put better health within reach, every day for millions of patients around the world.  We are a trusted, reliable partner and dependable source of over 760 high-quality generic, specialty and branded pharmaceutical products that hospitals, physicians and pharmacists need to treat their patients across North America, the Middle East, North Africa and Europe.  Through our global footprint of 30+ manufacturing plants, 8+ R&D centers, and 9,000+ empowered employees, we are committed to making high-quality medicines accessible to the people who need them.

 

Description:

We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds.  We are seeking a talented and motivated Executive Administrator, R&D - Generics to join our team.  In this role, you will be responsible for providing administrative support to the VP, R&D – Generics (global executive) and the global R&D management team.  This role interacts with corporate, government, or community visitors and guests, as well as any vendor engaged for any assistance with onsite/offsite maintenance, activity, or events.

 

Key Responsibilities:

• Onsite attendance and punctuality is required
• Operate professionally, confidentially and accurately in a fast-paced complex environment that involves significant interactions with high level internal and external stakeholders
• Responsibilities include all administrative functions such as calendar management, processing invoices, taking minutes and tracking items due from staff, preparing presentations from source material, modifying business documents.
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget
• Coordinate travel arrangements and expense reporting, some travel may be required.
• Serves as primary contact for all levels of R&D management and staff
• Independently researches, prioritizes and follows-up on multiple incoming issues and concerns addressed to the R&D Leadership Team, including those of a sensitive nature and propose an appropriate course of action

 

Qualifications:

We value the skills and experiences candidates bring to the table.  While we have listed some qualifications below, we encourage candidates to apply even if they do not meet all of them:

• Basic pharmaceutical/healthcare industry background along with administrative experience.
• Bachelor’s Degree or a minimum of 5 years progressively responsible business and technical experience in lieu of degree requirement.
• Demonstrated strong computer skills with proficiency (advanced level) in Microsoft Word, PowerPoint, and Excel, with a strong, demonstrated working knowledge of SAP.
• Demonstrated ability to maintain the highest level of confidentiality and exercise sound judgment in difficult situations.
• Ability to work independently to prioritize and handle multiple, simultaneous, and complex tasks and projects.
• Project management skills, to include organizing, prioritizing and scheduling work assignments.
• Excellent organizational skills with the ability to anticipate and plan ahead.
• Ability to work with a wide range of co-workers in a diverse community and of a multitude of leadership level.
• Demo