ADMINISTRATIVE ASSISTANT II - FOIA / SUBPOENA LIAISON AND TRAINING RECORDS COORDINATOR

Job Requisition ID: 47327 

Position Title: Administrative Assistant II

Working Title: Administrative Assistant II- FOIA / Subpeona Liaison and Training Records Coordinator
Closing Date: 09/24/2025
​Agency: Illinois State Police
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: 
Salary: Anticipated starting salary $6242 monthly; Full Range $6242-$9,021 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

 

• Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
• Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
• Answer all questions thoroughly- DO NOT STATE SEE RESUME

 

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number  47327 

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As an Administrative Assistant II for the Division of Academy and Training, under direction, responds to all FOIA /Subpoena Requests received from the agency FOIA Officer or other communication. Researches all FOIA /Subpoena requests and the Division’s response to confirm compliance with current FOIA / Subpoena policies and disseminate to the appropriate work unit for fulfillment. Exercises judgment on the maintenance of records ensuring compliance with records retention/destruction schedules. Maintains a list of all Division record holders and contacts. Confers frequently with the ISP FOIA Officer and Division management as needed on issues affecting Division FOIA / Subpoena responses. Provide an explanation of qualifying FOIA exemptions per FOIA statute.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Under general direction of the Executive Officer, serves as the Division of Academy and Training FOIA / Subpoena Liaison and Training Records Coordinator organizing, planning, executing, controlling, and evaluating all FOIA / Subpoena requests on behalf of the Division.
• Assists in implementing policy for the maintenance of training records.
• Plans for the efficacious implementation of approved procedures for processing FOIA / Subpoena requests by maintaining a full working knowledge of all Division programs and procedures, record sources, and retention schedules.
• Confers with management and the FOIA Officer on the integration of program function improvements to improve compliance with FOIA / Subpoena requests and reduce FOIA Appeals.
• Assist management with special projects as needed.
• Performs other duties as