Senior Marketing Coordinator

Jordan & Skala’s team of talent is what distinguishes our company from the rest.

If a creative, collaborate environment is one you thrive in and you are ready to be part of one of the top ranked MEP & Sustainability consulting engineering firms in the United States, then we want to start a conversation with you!

The Senior Marketing Coordinator will be responsible for assisting in the development and production of the RFP/RFQ bids and plays an instrumental role in the administration of all marketing efforts under the supervision of our Marketing Manager.

The ideal candidate must be self-motivated, detail-oriented, excellent time management skills and ability to prioritize multiple projects at once meeting deadlines and objectives in fulfillment of the following responsibilities:

Proposal Management

• Lead the development, coordination, and production of high-quality proposals, qualifications packages, and presentation materials in response to RFPs/RFQs.
• Manage proposal schedules, deliverables, and deadlines to ensure timely, compliant submissions.
• Collaborate with technical staff, project managers, and leadership to craft clear, compelling narratives and differentiators.
• Maintain and update project descriptions, staff resumes, and content in marketing databases (e.g., Deltek Vantagepoint, OpenAsset).
• Ensure brand consistency, visual quality, and adherence to company standards in all submittals.
• Facilitate post-submission debriefs and lessons-learned sessions to improve proposal quality and win rates.

Event Planning & Coordination

• Plan, coordinate, and execute company participation in trade shows, conferences, client events, and our 'Lunch & Learn' program.
• Manage event logistics, including registration, sponsorships, booth materials, signage, and promotional collateral alongside the Graphics & Communication Coordinator.
• Work closely with Business Development leaders to align event strategy with market goals and client relationship priorities.
• Track event budgets, vendor contracts, and post-event follow-up activities.
• Capture leads and assist with event ROI tracking and reporting.

Marketing & Brand Support

• Support the development of marketing collateral, project sheets, digital content, and internal communications alongside the Graphics & Communication Coordinator.
• Coordinate photographs and other creative resources to support proposals and events.

Collaboration & Leadership

• Mentor junior marketing staff and support professional development within the marketing team.
• Serve as a liaison between marketing, technical, and business development teams to ensure alignment of messaging and client strategy.
• Proactively identify process improvements to enhance proposal and event workflows.

Desired Knowledge and Experience:

• Experience in