Student Affairs & Admissions Assistant

Salary/Position Classification

• $39,000 annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

The purpose of this position is to provide administrative support for the overall functions of the Office of Student Affairs & Admissions.

Duties & Responsibilities

• Assist with Registration & Enrollment
  • Create new sections of courses in Campus Connection
  • Coordinate the generation of the course catalog each term and update course sections
  • Assist with the creation and distribution of enrollment notifications for admitted and current medical students based on grade level and campus location
  • Assist monitoring student status changes for students who need to be added or dropped from courses for approval by the Associate Dean for Student Affairs & Admissions (Associate Dean for SAA) or designee
  • Assist with identifying areas of potential change that will improve the registration and enrollment process for students and staff
  • Assist with continuously updating and maintaining a standard operating procedure manual for registration and enrollment
  • Assist withdrawing students from courses as directed by the Associate Dean for SAA
• Assist Monitoring Medical Student Grades
  • Assist monitoring all grades are completed and submitted within 6 weeks of the end of the clerkships.
  • Assist with monitoring grade reports and elective final grades in Leo to view completed grades, points awarded and letter grades
  • Scan grade memos and rosters into ERMS
  • Assist with continuously updating and maintaining a standard operating procedure manual for medical student grades.
  • Assist with compiling subject, course number, class number, course title, credits, add/drop status, and the letter grade for each elective completed by each MS4 student and use data to manually create individual grade memos for all MS4 students each semester, and by request.
  • Assist in ensuring all graduating students’ grades are entered and transcripts are accurate
  • Assist gathering data and preparing various statistical reports and responding to questionnaires regarding student data, enrollment, grades, and student activities as requested by the Associate Dean for SAA and the Associate Director of Student Affairs
  • Assist answer phone and email inquiries from admitted medical students, current medical students, and alumni regarding all elements of medical student records, enrollment and registration, graduation, and degree verification
• Assist with Admissions
  • Assist with the administrative screen of applications
  • Assist reviewing transcripts for the completion of required degree from an accredited university or college
  • Assist with scheduling MSAC meetings and interview weekends
  • Assist with recruiting and events as needed 
• Current Students
  • Provide one-on-one support to medical students and refer them to available resources or other appropriate professionals
  • Assist the class leadership, including the social committee and student council, with non-curricular events
  • Review funding requests, ensure proper forms are completed and documentation is submitted, and provide recommendations to Associate Dean for approval
• Student Organizations
  • Oversee student groups, support the development of those in existence and others desired by students 2.
  • Facilitate the identification of faculty advisors as needed for the student groups
  • Advise student groups and organizations and ensure adherence to UND and SMHS policies and procedures
  • Maintain tracking system for leadership and membership of active student groups and organizations
  • Maintain a calendar for student groups and organizations events for utilization by students, faculty, and staff
  • Track student groups and organizations events on an academic year basis
  • Provide support to the UND Undergraduate Medical Association
• Student Affairs Services & Programs
  • Coordinate the annual Dean’s Colloquium, Clinical Chairs Panels and Transition to Clinical Curriculum events
  • Annually review and update the Medical Student Handbook and revise throughout the academic year as needed
  • Develop and compile content for the Office of Student Affairs & Admissions newsletter, Grand Rounds
  • Assist in developing informational and promotional material for the Office of Student Affairs & Admissions
  • Assist in data collection for various reports and respond to questionnaires as requested by the Associate Dean
  • Assist with devel