Billing & Accounting Operations Associate

Job Details

Job Location: Meriden Office - Meriden, CT 06450

Qualifications

Billing & Accounting Operations Associate

BL Companies is growing and seeking a Billing & Accounting Operations Associate to join our Finance team in our Meriden, Warwick, or Norwood office. In this role, you will be responsible for project billing and maintaining accurate financial records, ensuring precise invoicing, timely payments, and compliance with contract and audit requirements.

To be successful, you must thrive in a fast-paced, deadline-driven environment, demonstrate strong attention to detail, and efficiently manage multiple projects.

 

 

 

Responsibilities

• Establish and maintain project and billing information in accordance with signed contracts.
• Prepare client invoices, expense summaries, payment forms, and supporting documentation.
• Analyze and report on project management data, including profitability and contract budget summaries, for review with Project Managers and senior leadership.
• Process vendor and subconsultant invoices in the accounts payable system, ensuring proper documentation for setup and payment.
• Process employee expense reimbursements in adherence with corporate policies.
• Manage reporting requirements for certificates of insurance for BL Companies and subcontractors.
• Assist with various year-end audits, including:
  – Year-end financial reviews
  – State DOT project audits
  – Insurance audits
  – Other special projects
• Support compliance and documentation needs specific to Department of Transportation (DOT) and municipal billing requirements, ensuring accuracy and adherence to agency standards.

 

 

 

Required Experience

• Associate’s degree or higher in accounting, business, or a related field, or equivalent work experience.
• Prior client billing and invoicing experience in the architecture, engineering, or construction industry is a plus.
• Experience with Deltek Vantagepoint.
• Knowledge of general accounting concepts.
• 3–5 years of accounting operations experience preferred.
• Strong team player who is flexible, goal-oriented, motivated, and eager to learn.
• Ability to clearly present financial and billing information and respond to questions from managers, staff, and client contacts.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills and comfort interacting with employees at all levels and client financial personnel.
• Ability to manage multiple assignments under tight monthly financial deadlines.
• Ability to travel regularly to other Northeast offices.
• Experience with or knowledge of Department of Transportation (especially Connecticut DOT) and/or municipal invoicing is strongly preferred but not require

 

 

 

BL Companies is 100% employee-owned, giving us a competitive edge and a unique distinction from most other companies. We offer a competitive benefits package that includes six paid holidays plus the week between Christmas and New Year’s paid, generous PTO, medical, dental, and vision insurance, disability insurance, life insurance, 401(k) matching, and our Employee Stock Ownership Plan.We are an ENR Top 500 firm providing engineering, architecture, land surveying, and environmental consulting services to the public and private sectors. BL Companies has 18 offices and continues to grow.

 

Our employee-owners are successful working in hybrid environments, and we are proud to offer opportunities to continue in this flexible setting.