Administrative Assistant

Job Profile:

Administrative Support Assistant 2 Non-Exempt

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$24.04 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

Job Summary

The Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the Administrative Assistant position. The successful candidate will provide office clerical and administrative support to Faculty members and backup assistance to the Dean's Office.

Hourly Rate: $21.63 - $24.04 per hour; DOE

Essential Duties:

The successful candidate will be responsible for and have duties in the following areas:

• Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Canvas notices and first assignments.

• Generate correspondence, manuscripts, routine letters, and memos, and transcribe notes from rough drafts in a timely and accurate manner.

• Limited support for calendar and scheduling.

• Cross-train, work as a team, and be able to serve as backup for other team members as needed.

• Receive and distribute mail for faculty.

• Plan and arrange meetings and/or events and communicate arrangements to appropriate parties.

• Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process, including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for travelers.

• Prepare special/recurring reports containing sensitive information.

• Assist as needed as a point of contact to support incoming guests and miscellaneous requests.

• Maintain organized and up-to-date filing systems for documents and records.

• Assist in the preparation of presentations and materials for lectures and events.

• Coordinate with vendors and suppliers to purchase classroom materials and supplies.

• Prepare and compose confidential and sensitive correspondence and receive and screen telephone calls and visitors.

• Support team lead and back up as needed.

• Physical presence at the workplace is an essential function of this position.

• Receive and participate in regular review of completed tasks for achievement of established objectives

• Other duties as assigned that support the goals of the department/College of Law.

Desired Qualifications:

• Demonstrated knowledge of standard office policies and practices

• Experience in multitasking in a fast-paced team environment

• Knowledge of appropriate software including – Microsoft Word, Excel, PowerPoint, and Outlook; Google Docs, Sheets, and Slides

• Experience working with confidential information or files

• Experience in making travel arrangements and reimbursements – knowledge of Concur Travel System a plus

• Experience in work that requires organization and attention to detail

• Experience in supporting multiple people and handling multi-line phones

• Experience in a higher education environment

• Experience in internet research

• Experience with proper grammar usage, spelling, composition, punctuation, and proofreading

• Evidence of effective communication skills

Working Environment:

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting.

• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

Department Statement:

The Sandra Day O’Connor College of Law at Arizona State University is on