Partner, Staffing Operations

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You’ll Do:

As a staffing Partner at On Location, you will be integral to our mission of delivering unforgettable experiences in the realm of entertainment and hospitality.  Your role will encompass talent acquisition, relationship management, event staffing coordination, performance management, and compliance administration.  You will collaborate closely with hiring managers and event coordinators to understand staffing needs, recruit top talent, and ensure seamless execution of events. Cultivating strong relationships with our talent pool, providing ongoing support and feedback, and fostering a culture of excellence will be key responsibilities.

You will be accountable for all administrative duties surrounding the hiring, placement, and payment of all event staff, ensuring all paperwork and essential information is coordinated in advance of each staff member arriving to work at each event.  The Staffing Partner should be highly organized with great communication skills and a very strong work ethic.

Talent Acquisition

• Collaborate with hiring managers and event coordinators to understand staffing needs.

• Ensure all job descriptions are up to date and accurate prior to posting.

• Source, screen, and recruit top talent for diverse event roles.

• Collection of all employee information that is needed.

Relationship Management

• Cultivate strong relationships with existing talent pool members.

• Provide ongoing support, communication, and feedback to ensure engagement.

• Conduct regular performance evaluations and gather feedback.

• Maintain clear and effective communication with stakeholders.

Event Staffing Administration

• Manage all administrative duties related to hiring, placement, and payment of event staff.

• Ensure compliance with labor laws and company policies.

• Internally building schedule templates.

• Posting shifts as internal vacancies.

• Maintaining and managing all posted shifts in staffing system, ensuring all applicable information is included.

• Sending offers as needed.

• Working with our payroll provider on temporary agreements for exempt temporary employees.

• Executing contracts for staff vendors, and Independent Contractors.

• Daily auditing of timecards; reviewing completed shifts to ensure employee attendance, correct hours, and manager approval of time, pay, and any expense reimbursements.

• Keep detailed documentation of all administrative tasks related to staffing.

• Maintain accurate records of candidate information and event assignments.

• Ensure all employees are paid timely for work completed.

• Troubleshooting and internal or external payroll related issues.

Event Staffing Coordination

• Schedule and deploy event staff for multiple events.

• Communicate event details and expectations clearly to all staff members.

• Address concerns or issues raised by staff or clients promptly.

• Identify opportunities for training and development.

• Impl