Jobs and Careers

Sr. Event Technology Project Coordinator

United States, United StatesRemotefull_timeVerifiedPosted 29 Jan 2025

💰 $65,000/yr($58,000/yr – $65,000/yr)

About the role

Position Description

Position/Title: Sr. Event Technology Project Coordinator Department: Event Technology & RegistrationReports to: Manager or Sr. Manager (Event Technology & Registration)Status: Fulltime, Salaried, Exempt WHO WE ARE Opus Agency is a future-forward full-service Global Events Agency with over 325 team members in the United States and the United Kingdom. As we look ahead to 2025 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.
Our Event Technology & Registration team plays a critical role in this vision, partnering with world-shaping brands like Amazon, Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Sr. Event Technology Project Coordinator, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future. WHAT WE ARE LOOKING FOR The Sr. Event Technology Project Coordinator will serve as a lead on small to medium scale in-person and/or digital events simultaneously, as well as in a support capacity on medium to large scale events. This role is responsible for project managing event registration and digital platforms, which includes working with clients and other stakeholders to build effective event experiences (registration tools builds, digital platforms, attendee-facing event tech/tool suites), overseeing vendors, and actively managing the attendee registration process. This role helps manage the digital experiences of events, in some cases independently and in other cases leading or in conjunction with a team. This role ensures that planning schedules are met, correct Opus processes are being implemented, and that client needs are anticipated and exceeded. This is a client-facing role, which will work directly alongside Opus Project Managers, Technical Architects, and Attendee Support personnel to deliver unforgettable experiences and delight our Fortune 100 & 500 corporate clientele. YOU SHOULD HAVE

2-3+ years of experience in a relevant role is required, with preference for experience in corporate events with the following tools: Rainfocus, Stova, Swoogo, Bizzabo, Cvent, Eventbase
Proven experience in coordination of projects or events successfully from concept to execution
Bachelor's degree from four-year institution is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Work as lead on small to medium events (up to approx. 1,000 in person, 10,000 digital) and in support roles on large programs (up to approx. 60,000 in person, 300,000 digital).
Independently manages and supervises all assigned tasks on a variety of event types, for multiple projects simultaneously.
Consult clients on registration website builds and digital tool configuration, and actively participates in scoping of custom event in area of focus.
Create a workback timeline and ensure the timeline is followed.
Create and maintain documentation and manage content for registration website/digital tools.
Demonstrate proficiency in using known and new digital tools and platforms, including understanding how functionality impacts user experience and troubleshooting technical solutions.
Understand in depth the area of the event staffed on and can speak intelligently to clients on this area; knowledge of who fills other roles on team and where to find related resources.
Participate actively in team and client meetings and document meeting outcomes. Able to lead recurring client meetings.
Complete all projects thoroughly within hourly goal and budgetar