Executive Administrative Assistant

Woodward’s Diversity, Inclusion and Belonging Commitment

At Woodward, no matter where you are from, your physical appearance, or how you identify, you deserve the opportunity to reach your greatest potential.  We are on a journey to achieve this as an organization and want to work closely with our members to set the right path.

We humbly acknowledge this will be an imperfect journey.  Yet, we are steadfastly committed to embracing the power of diverse people, perspectives and experiences for our current members, attracting the best talent across our communities, and creating an inclusive and rewarding workplace for all.

Woodward supports our members’ wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. 

• Estimated hourly base pay:  $30.34(minimum) - $37.93(midpoint) - $45.52(maximum)

• All members included in annual cash bonus opportunity 
  • 401(k) match (4.5%)
  • Annual Woodward stock contribution (5%)
  • Tuition reimbursement and Training/Professional Development opportunities for all members  
• 12 paid holidays, including floating holidays 
• Industry leading medical, dental, and vision Insurance upon date of hire
• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave 
• Paid parental leave
• Adoption Assistance  
• Employee Assistance Program, including mental health benefits 
• Member Life & AD&D / Long Term Disability / Member Optional Life 
• Member referral bonus 
• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending 
• Voluntary benefits, including:  
• Home / Auto Insurance discounts 
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave 

Are you ready to make your mark?  If you’re an Executive Administrative Assistant, we have an exciting opportunity for you. Executive level administrative assistant works with some latitude and little to no supervision, performs diverse and complex executive administrative and coordinator assignments to support the Executive Vice President and COO organization.

What You Will Be Doing 

• Advanced executive administrative duties. Prepares/drafts memos, letters, reports and documentation of confidential nature
• Coordinate and distribute group communication and announcements
• May open and sort mail, order supplies
• Maintains complex top executive's calendar(s)
• Extensive complex travel arrangements. International travel arrangements may be required
• Perform department functions (filing, copying, org chart maintenance, metrics)
• Represents and supports top level executives and acts as liaison between the departments this position is supporting, key clients as well as external customers (e.g. investors, local community programs, etc.). May support international customers/key clients
• Coordinates special meetings and events requiring preparation of meeting materials and logistics (may include global coordination)
• Provides accurate compilation and reporting of data
• Recognizes, initiates, and leads improvement activities
• May assist lower-level administrative assistants concerning proper procedures, methods, and standards
• May perform department timekeeping
• May act as back-up for Sr. Executive Administrative Assistant
• May assist in compilation of board meeting materials
• May require limited domestic travel

What We Are Looking For 

• US – High School Diploma required. Continued Education, Training or Certifications preferred
• 5+ years Experience with executive level management required
• Global cultural understanding and experience preferred
• Advanced computer skills including complete MS Office Environment (Outlook, Word, Excel, PowerPoint, Visio). Knowledge and ability to use general office equipment, such as copiers, faxes, printers, computers, etc.
• Demonstrated commitment to quality and professionalism. Ability to identify continuous improvement activities to improve efficiencies of work
• The ability to perform advanced, diverse and complex tasks gained through experience. Often requiring independent judgment and thinking. The ability to perform all aspects of position while maintaining confidentiality
• The ability to