Senior Associate Director of Transfer Admission

Position Title:

Senior Associate Director of Transfer Admission

Position Type:

Regular

Hiring Range:

$77,600 - $93,170 annual; Compensation will be based on education, experience, skills relevant to the role, and internal equity. 

Pay Frequency:

Annual

POSITION SUMMARY

Santa Clara University, a Jesuit and Catholic institution located in the heart of Silicon Valley, seeks an experienced and collaborative professional for the position of Transfer Associate in the Office of Undergraduate Admission. The University is committed to enrolling a diverse and talented community of transfer students who contribute to the academic excellence and mission of the institution.

Reporting to the Director of Transfer Admission, the Transfer Associate serves as the deputy to the Director and supports the planning, implementation, and evaluation of recruitment, outreach, and admission initiatives for transfer students. The position plays a critical role in fostering partnerships with community colleges and other external organizations while ensuring that prospective transfer students receive comprehensive support throughout the admission process.

APPLICATION PROCESS

Applicants should submit a cover letter, a resume, and contact information for three professional references. Review of applications will begin immediately and continue until the position is filled.

ESSENTIAL DUTIES & RESPONSIBILITIES

Recruitment and Outreach (35%)

• Serve as a primary point of contact for prospective transfer students, providing guidance and support throughout the inquiry, application, and enrollment stages.

• Lead in the planning, coordination, and execution of outreach activities including campus visits, virtual events, college fairs, and information sessions.

• Participate in the rotation of office responsibilities including group presentations, advising sessions, and inquiry management.

• Develop and maintain collaborative relationships with community colleges, academic advisors, and partner organizations to promote Santa Clara University’s transfer pathways.

• Create and implement marketing and communication materials designed for transfer audiences across multiple platforms.

• Develop and maintain templates, databases, and systems that support transfer recruitment efforts.

Admission and Evaluation (35%)

• Collaborate with the Admission team to review and evaluate US and international applications and academic records, contributing to selection, yield, and matriculation strategies.

• Support the development and maintenance of transfer articulation agreements and course equivalency guides in partnership with academic departments and external institutions.

• Provide academic advising to prospective transfer students regarding course selection and transfer preparation.

Student Support and Retention (25%)

• Partner with internal and external stakeholders to lead, plan and implement programs that promote transfer student engagement, retention, and academic success, including workshops, conferences, summits and other gatherings. 

• Provide individualized and group advising to prospective transfer students, supporting their academic, personal, and career goal development through a holistic advising approach.

• Guide students in building essential academic and personal success skills, including time management, effective study habits, and organization.

• Proactively connect students with appropriate campus resources, advisors, faculty, and staff to address specific academic or personal needs and remove barriers to success.

• Design and sustain a monitoring system that tracks student progress and offers continual guidance to ensure alignment with educational plans and successful transfer outcomes. 

• Collect, analyze, and summarize data on transfer recruitment and yield activities to inform strategic planning and decision making.

Additional Responsibilities (5%)

• Participate in Enrollment Management programs and events, which may require evening and weekend availability.

• Represent Santa Clara University at regional and national conferences, workshops, and professional associations related to transfer enrollment and higher education access.

• Provide backup support to other members of the Admission team as